HomeMy WebLinkAboutFIN-09-101 - E09-058 - Cons Serv - Melrose AvF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: 1
DATE OF REPORT: 2009-08-13
REPORT N0: FIN 09-101
SUBJECT: E09-058 -Consultant Services -Melrose Avenue (Krug Street to
Stirling Avenue North)
RECOMMENDATION:
That Expression of Interest E09-058, Consultant Services -Melrose Avenue (Krug Street to
Stirling Avenue North}, be awarded to McCormick Rankin Corporation, Kitchener at their
estimated fee of $202,578., including a contingency of $17,539. and G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND:
The Melrose Avenue reconstruction project has been initiated to address the infrastructure
issues which currently exist. The infrastructure along Melrose Avenue, between Krug Street
and Stirling Avenue, has generally reached the end of its' useful life and requires full
replacement. The project scope includes the design and reconstruction of all underground
services (sanitary sewer, storm sewer and watermain), as well as sanitary and water services
connections to the property line. The asphalt roadway will be reconstructed as well as
sidewalks and curbs. Construction is expected to occur in 2010.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional ServiceslConsultants, a Consultant's Review Committee was established
consisting of D. Lupsa, Engineering Technologist, E. Saunderson, Construction Project
Manager, K. Mick, Design Engineer, and L. Gordon, Chief Purchasing Officer.
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Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by fourteen (14) interested parties. By the closing
date of Tuesday July 7t", 2009, ten (10) responses had been received. The Review Committee
met on Wednesday July 15t", 2009 to review the submissions. A shortlist of three (3)
Consultants was selected for further interviews.
The Review Committee met on Thursday July 30t"and Wednesday August 5t", 2009 to interview
the shortlisted candidates. The Committee elected to award the project to McCormick Rankin
Corporation, Kitchener.
A listing of the responding parties follows foryour reference.
Conestoga-Rovers & Associates Waterloo
Wardrop Engineering Inc. Mississauga
MTE Consultants Inc. Kitchener
Trow Associates Inc. Hamilton
G.D. Jewell Engineering Inc. Mississauga
Meritech Engineering Cambridge
Delcan Corporation Kitchener
The Walter Fedy Partnership Kitchener
IBI Group Waterloo
McCormick Rankin Corporation Kitchener
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 6991 and 52000227 to 52000230 -Melrose
Avenue -King to Stirling Reconstruction
Financial Report is attached.
* Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31 %) and Capital out of Current (23%).
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
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