HomeMy WebLinkAboutFIN-09-109 - E09-078 - Cons Serv - Springdale Sanitary SewerF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: 1
DATE OF REPORT: 2009-08-17
REPORT N0: FIN 09-109
SUBJECT: E09-078 -Consultant Services -Springdale Sanitary Sewer
Construction (Springdale Drive to General Drive)
RECOMMENDATION:
That Expression of Interest E09-078, Consultant Services -Springdale Sanitary Sewer
Construction (Springdale Drive to General Drive), be awarded to MTE Consultants Inc.,
Kitchener at their estimated fee of $54,824.96, including a contingency of $4,746.75 and G.S.T.,
based on a satisfactory contract being negotiated and an upset fee being established, and
further that the Chief Purchasing Officer be authorized to execute an agreement satisfactory to
the City Solicitor.
BACKGROUND:
The Springdale Sanitary Sewer project has been initiated to carry out the detailed design and
implementation of the preferred alternative recommended through the Springdale Sanitary
Pumping Station Class Environmental Assessment (EA). The EA is anticipated to have a
Notice of Completion filed in late August of 2009. The EA was initiated to address the
operational and maintenance issues associated with the pumping station. The EA included the
identification of several alternatives and selection of a preferred alternative. The preferred
alternative includes the installation of a new gravity sewer using trenchless technologies,
decommissioning and removal of the existing pumping station, and the abandonment of the
existing forcemain.
The project scope includes the design and contract administration of the preferred alternative as
well as a geotechnical investigation and a Stage II Archeological study. It is anticipated that
construction will occur in late 2009.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional ServiceslConsultants, a Consultant's Review Committee was established
consisting of K. Mick, Design Engineer, D. Lupsa, Engineering Technologist, J. Seip, Design
Technologist, and L. Gordon, Chief Purchasing Officer.
Expressions of interest were requested from three known engineering firms. By the closing date
of Wednesday August 12t", 2009, three (3) responses had been received.
The Review Committee elected to award the project to MTE Consultants Inc., Kitchener.
A listing of the responding parties follows foryour reference.
MTE Consultants Inc. Kitchener ON
Stantec Consulting Ltd. Kitchener ON
Conestoga-Rovers & Associates Waterloo ON
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order # 246 -Lift Station Replacement (Springdale
Sanitary Sewer)
Financial Report is attached.
* Any surplus funds will remain in this account to be used in future years.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
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LIFT STATION REPLACEMENT (Springdale Sanitary Sewer)
INTERNAL ORDER # 246
As at Aug 13th, 2009
Funding Sources
Current Balance 2,009,570.14
Total Revenue Projected 2,009,570.14
Projected Expenditures
Expression of Interest Request E09-078 52,214.25
Existing Encumbrances 90,381.30
Projected Expenses (Unencumbered) 10,000.00
Total Expenditures Projected 152,595.55
Projected Surplus 1,856,974.59
INote: All amounts above are net of GST rebates.
Any surplus fundswill remain in this accountto be used in future years.
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