HomeMy WebLinkAboutFIN-09-113 - T09-048 - 4-wheel Drive Utility TractorF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-08-18
REPORT NO.: FIN 09-113
SUBJECT: T09-048 -Three (3) Rubber Tired Four Wheel Drive Diesel Powered
Articulated Utility Tractors
RECOMMENDATION
That tender T09-048 -Three (3) Rubber Tired Four Wheel Drive Diesel Powered Articulated
Utility Tractors, complete to specification CKF-90-2009, be awarded to Cubex Limited, Stoney
Creek, Ontario, at their tendered price of $310,943.16, including G.S.T. & P.S.T., plus optional
salt and sand spreader at $17,452.66, including G.S.T. & P.S.T., plus optional front mounted
rotary mower at $65,427., including G.S.T. & P.S.T., plus optional snow blower at $22,984.20,
including G.S.T. & P.S.T., plus optional turf tires at $8,461.44, including G.S.T. & P.S.T.
BACKGROUND
These units are additional units for CSD -Operations Bramm as approved in the 2009 budget
at a budget estimate of $450,000.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Six (6)
potential bidders downloaded tender documents, and by the closing date of Thursday May 21St,
2009, six (6) tenders had been received.
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The following tenders were received:
Cubex Limited
Holder of North America Inc.
Eastern Farm Machinery Ltd
Work Equipment Ltd.
Holder of North America
G.C. Duke Equipment Ltd.
Stoney Creek ON
Greely ON
Guelph ON
Courtland ON
Greely ON
Burlington ON
Total Bid Price
$ 310, 943.16
$ 350, 092.08
$ 357, 529.74
$ 363,282.57
$ 384, 253.11
$ 438,496.50
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
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Fleet 2009 Purchase Activity, as of August 18, 2009
Funding provided from Index 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
6, 750, 895
Actual YTD Purchases, August 18, 2009
Encumbrances, net of GST
Balance available August 18, 2009
Less: T09-066 129,006
GST Rebate (5,708)
T09-048 425,268
GST Rebate (18,817)
Outfitting
2,224,125
1,724,531
2,802,239
123,298
406,451
657,500
Budget for remaining equipment 1,614,991
Projected Surplus(Deficit) 0
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