HomeMy WebLinkAboutFIN-09-114 - T09-066 - All wheel Drive Industrial TractorF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-08-18
REPORT N0: FIN 09-114
SUBJECT: T09-066 -One (1) 72 kw (96 hp) Standard All Wheel Drive, Rubber
Tired Industrial Tractor with Front-End Loader and Extendable
Backhoe
RECOMMENDATION
That tender T09-066, One (1} 72 kw (96 hp) Standard All Wheel Drive, Rubber Tired Industrial
Tractor with Front-End Loader and Extendable Backhoe, complete to specification CKF-254-
2009, be awarded to Nortrax Canada Inc., Cambridge, Ontario, at their tendered price of
$113,762.75, including G.S.T. & P.S.T., plus optional front mounted snow plow at $15,243.70,
including G.S.T. & P.S.T.
BACKGROUND
This unit replaces 986329 at CSD -Operations Bramm as approved for replacement in the
2009 equipment review at a budget estimate of $115,000.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Ten (10)
potential bidders downloaded tender documents, and by the closing date of Thursday June 25tH,
2009, four (4) tenders had been received.
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The following tenders were received:
TOTAL BID PRICE
Halnor Equipment Waterford ON $111,192.00
Nortrax Canada Inc. Cambridge ON $113,762.75
Toromont Cambridge ON $117,972.00
Strongco Equipment Brampton ON $126,554.35
The lowest tender submitted by Halnor Construction Equipment, Waterford, did not meet the
specifications for an outer box design on the rear boom and did not meet the required minimum
horse power of 96 net peak power.
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
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Fleet 2009 Purchase Activity, as of August 18, 2009
Funding provided from Index 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
6, 750, 895
Actual YTD Purchases, August 18, 2009
Encumbrances, net of GST
Balance available August 18, 2009
Less: T09-066 129,006
GST Rebate (5,708)
T09-048 425,268
GST Rebate (18,817)
Outfitting
2,224,125
1,724,531
2,802,239
123,298
406,451
657,500
Budget for remaining equipment 1,614,991
Projected Surplus(Deficit)
0
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