HomeMy WebLinkAboutFIN-09-115 - E09-035 - Roof Consulting ServicesF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-08-18
REPORT N0: FIN 09-115
SUBJECT: E09-035 -Consultant Services -Roofing
RECOMMENDATION:
That Expression of Interest E09-035, Consultant Services -Roofing, be awarded to IRC
Building Sciences Group Inc., London, Ontario at their estimated fee of $45,000. per year,
including G.S.T., for a three year period.
BACKGROUND:
The objective of this contract is for IRC Building Sciences Group Inc. to assist the City in
preserving their existing roofing assets, provide documentation and direction to prolong the
useful service life of existing roof systems and provide solutions with the best possible roof
system balanced with low life cycle costing.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional ServiceslConsultants, a Consultant's Review Committee was established
consisting of D. Hanby, Supervisor of Facilities Management, A. TenBruggencate, Facilitator
Corporate Emergency Preparedness, C. Waller, Manager of Building, G. Collins, Supervisor of
Community Arenas, and R. Kruppa, Buyer.
Expressions of interest were advertised in The Record, on the City of Kitchener Home Page and
the internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by twenty-four interested companies. By the
closing date of Friday May 15t", 2009, five (5) responses had been received.
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The respondents were interviewed by D. Hergott, Manage
Gordon, Chief Purchasing Officer, on Tuesday August 11t",
project to IRC Building Sciences Group Inc., London, Ontario.
A listing of the responding parties follows foryour reference.
IRC Building Sciences Group Inc.
Fishburn Building Sciences Group
Davroc & Associates Limited
Trow Associates Inc.
Peto MacCallum Ltd.
FINANCIAL IMPLICATIONS:
r Facilities Management, and L.
2009, who elected to award the
London ON
Hornby ON
Brampton ON
Kitchener ON
Hamilton ON
Funding will be provided from Internal Order 10710-CAP/FMlROOF GENERAL PROVISION -
which has a balance of $299,000.
* Any surplus funds will remain in this account to be used in future years.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
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