HomeMy WebLinkAboutCRPS-09-117 - 2010 Council & Standing Committee ScheduleREPORT T0: Mayor C. Zehr and Members of Council
DATE OF MEETING: August 24, 2009
SUBMITTED BY: R. Gosse, Director of Legislated Services/City Clerk
PREPARED BY: R. Gosse ext. 2801
WARD(S) INVOLVED: n/a
DATE OF REPORT: August 20, 2009
REPORT NO.: CRPS-09-117
SUBJECT: 2010 COUNCIL & STANDING COMMITTEE SCHEDULE
RECOMMENDATION:
That Option ,attached to Corporate Services Department Report CRPS-09-117 dated
August 19, 2009, be approved as the 2010 schedule of Council and Standing Committee
meetings.
BACKGROUND:
Each year Council adopts a schedule for Council and Standing Committee meetings for the
following year. The schedule ensures at a minimum, a 5 week break during the summer and
that no meetings are scheduled during March Break nor the Federation of Canadian
Municipalities (FCM) and Association of Municipalities of Ontario (AMO) annual general
meetings.
REPORT:
Since 2008, the number of committee/council meetings has been 15 and the schedule generally
follows the Region's 3-week schedule with an off week occurring every 3 weeks.
Attached for the Committee's consideration are 2 proposed schedules noted as Options 1 and
2. Each schedule follows the criteria noted above and to varying degrees, aligns with the
Regional schedule (Council and Committees are generally held on the same week).
The following is a listing of Holidays, Conferences and March Break for 2010
Holida s:
New Years Day Fri. Jan. 1 Family Day Mon. Feb. 15
Good Friday Fri. Apr. 2 Easter Monday Mon. Apr. 5
Victoria Day Mon. May 24 Canada Day Thur. Jul. 1
Civic Holiday Mon. Aug 2
Labour Day Mon. Sep. 6 Thanksgiving Mon. Oct 11
Remembrance Day Thur. Nov. 11
Christmas Day Mon. Dec. 27 Boxing Day Tue. Dec. 28
Conferences & March Break:
March Break Mar. 15 -19
FCM May 28 - 31
AMO Aug 15 -18
The following provides the dates for Committee and Council meetings for the two options and
highlights significant information pertaining to each one.
Option 1:
Month Committees Council Audit
January 4, 25 11
February 8 1, 22
March 8 22 22
April 12, 26 19
May 17 3, 25 (Tues)
June 7, 21 14, 28 28
July
August 9 23
September 13, 27 20
October 12 (Tues} 4, 18 18
November 22 29
December 13 6 (Inaugural} 20
• Varies from Regional schedule as follows:
o the meetings in February and September that follow the long weekends, have
been shifted so as not to conflict with the regional committee meetings on the
Tuesday
o The April meetings are shifted to eliminate another Tuesday meeting
o The October meetings are shifted earlier and November meetings shifted later to
provide more time for the election. In particular the regional meeting of October
27 is during the first planned week of the advance vote and the November 16
meeting would require city staff to conduct the election on November 8 and
prepare committee agendas within the same weekwith the November 11 holiday
o It is being proposed to hold meetings following the Inaugural meeting. This was
done in 2006 and were busy meetings
• Last meeting of the year is December 20
• 2 Tuesday meetings
0 tion 2:
Month Committees Council Audit
January 11, 25 18
February 8 1, 22
March 8 22 22
April 12, 26 19
May 10 3, 17
June 7, 21 14, 28 28
July
Au ust 23 30
September 13, 27 20
October 12 Tues 4, 18 18
November 22 29
December 13 6 (Inau ural) 20
• Varies from Regional schedule same as Option 1
• January meetings start one week later than in Option 1 to allow staff more time to
prepare reports/agendas following the year-end holidays
• May meetings shifted earlier to eliminate a Tuesday Council meeting two days prior to
the FCM conference
• Shift Aug meetings later, creates a 7 week summer break
• Last meeting of the year is December 20
• 1 Tuesday meeting
COMMUNICATIONS:
The approved schedule will be sent to Roger's Cable for the televised Council meeting dates.
The schedule will be posted on-line in the corporate calendar and will appear in Your Kitchener.
R. Gosse- Director of Legislated Servicesl
City Clerk
ACKNOWLEDGED BY: Tory Speck, General Manager Corporate Services
~ CITY OF KITCHENER
YEAR 2010 MEETING SCHEDULE #1
JANUARY
S M T W T F S
2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
APRIL
S M T W T F S
1 ~ 3
4~ 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
FEBRUARY
S M T W T F S
2 3 4 5 6
7 8 9 10 11 12 13
14 ~ 16 17 18 19 20
21 22 23 24 25 26 27
28
MAY
S M T W T F S
1
2 ~3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 25 26 27 28 29
30 31
MARCH
S M T W T F S
1 2 3 4 2 6
7 8 9 10 11 12 13
14 15 16 17 18 1'9 20
21 ~ 23 24 25 26 27
28 29 30 31
JUNE
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 ~ 29 30
JULY
S M T W T F S
2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
OCTOBER
S M T W T F S
1 2
3 4 5 6 7 8 9
10 12 13 14 15 16
17 19 20 21 22 23
24 25 26 27 28 29 30
31
COUNCIL/COMMITTEE OF
THE WHOLE
Holidays
March Break (Mar 16-20)
AUGUST
S M T W T F S
1~ 3 4 5 6 7
8 g 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
NOVEMBER
S M T W T F S
1 2 3 4 5 6
7 ~ 9 10 ~ 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
STANDING COMMITTEE
E Election Day (Nov 8)
FCM Conference(May 28-31)
SEPTEMBER
S M T W T F S
1 2 3 4
5 ~ 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
DECEMBER
S M T W T F S
1 2 3 4
5 ~ 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 29 30 31
AUDIT COMMITTEE &
COUNCIL
Inauguration (Dec 6)
AMO Conference(Aug 15-18)
~ CITY OF KITCHENER
YEAR 2010 MEETING SCHEDULE #2
JANUARY
S M T W T F S
2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
APRIL
S M T W T F S
1 ~ 3
4~ 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
FEBRUARY
S M T W T F S
2 3 4 5 6
7 g 9 10 11 12 13
14 ~ 16 17 18 19 20
21 22 23 24 25 26 27
28
MAY
S M T W T F S
1
2 ~3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 25 26 27 28 29
30 31
MARCH
S M T W T F S
1 2 3 4 2 6
7 g 9 10 11 12 13
14 15 16 17 18 1'9 20
21 ~ 23 24 25 26 27
28 29 30 31
JUNE
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 ~ 29 30
JULY
S M T W T F S
2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
OCTOBER
S M T W T F S
1 2
3 5 6 7 8 9
10 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
COUNCIL/COMMITTEE OF
THE WHOLE
Holidays
March Break (Mar 16-20)
AUGUST
S M T W T F S
1~ 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
NOVEMBER
S M T W T F S
1 2 3 4 5 6
7 ~ 9 10 ~ 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
STANDING COMMITTEE
E Election Day (Nov 8)
FCM Conference(May 28-31)
SEPTEMBER
S M T W T F S
1 2 3 4
5 ~ 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
DECEMBER
S M T W T F S
1 2 3 4
5 ~ 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 29 30 31
AUDIT COMMITTEE &
COUNCIL
Inauguration (Dec 6)
AMO Conference(Aug 15-18)
. : ~~:
°~°'
~:
~.~.
~.
w..~ ~~
.~
s.
r~
JANUARY
S M T W T F S
1 2
CW3 4 5 ~ 6 7 8 9
C 10 11 12 13 14 15 16
BW 17 18 19 20 21 22 23
CW24 25 26 ~ 27 28 29 30
C31
APRIL
S M T W T F S
1 3
CW4 5 6 Q7 8 9 10
C 11 12 13 14 15 16 17
BW 18 19 20 21 22 23 24
CW25 26 27 28 29 30
JULY
S M T W T F S
1 2 3
BW4 5 6 7 8 9 10
BW11 12 13 14 15 16 17
BW 18 19 20 21 22 23 24
BW25 26 27 28 29 30 31
OCTOBER
S M T W T F S
1 2
C3 4 5 6 7 8 9
BW10 11 12 13 14 15 16
CW 17 18 19 20 21 22 23
C 24 25 26 27 28 29 30
BW31
2010 MEETING SCHEDULE
FEBRUARY
S M T W T F S
1 2 3 4 5 6
BW 7 8 9 10 11 12 13
CW14 15 16 17 18 19 20
C 21 22 23 24 25 26 27
BW28
MAY
S M T W T F S
1
C2 3 4 5 6 7 8
BW 9 10 11 12 13 14 15
CW16 17 18 19 20 21 22
C 23 4 25 26 27 28^ 29^
BW30 31 ^
AUGUST
S M T W T F S
BW1 3 4 5 6 7
CW 8 9 10 11 12 13 14
C 15 16X 17X 18x 19 20 21
BW22 23 24 25 26 27 28
BW29 30 31
NOVEMBER
S M T W T F S
1 2 3 4 5 6
BW 7 8 9 10 11 12 13
CW14 15 16 17 18 19 20
C 21 22 23 24 25 26 27
BW28 29 30
LEGEND: Q Holiday C Council Week CW Committee Week
^ FCM Conference (May 28-31) X AMO Conference (Aug 15-18)
Budget Meetings: 2009 Final Budget Approval: Jan. 13 3-6 pm
Municipal election Inaugural 7:30 p.m.
MARCH
S M T W T F S
1 2 3 4 5 6
CW 7 8 9 10 11 12 13
BW14 15 1 17 18 19 20
C 21 22 23 24 25 26 27
BW28 29 30 31
JUNE
S M T W T F S
1 2 3 4 5
CW 6 7 8 ~ 9 10 11 12
C 13 14 15 16 17 18 19
CW 2 21 22 ~ 23 24 25 26
C 27 28 29 30
SEPTEMBER
S M T W T F S
1 2 3 4
CW 5 6 7~ 8 9 10 11
C 12 13 14 15 16 17 18
BW19 20 21 22 23 24 25
CW26 27 28 29 30
DECEMBER
S M T W T F S
1 2 3 4
C 5 6 7 8 9 10 11
BW12 13 14 15 16 17 18
BW19 20 21 22 23 24 25
BW26 7 8 29 30 31
BW Blank Week
Mid Winter Break (March 15-19)
Council ~ Committee Week #### #647298