HomeMy WebLinkAboutArts & Culture - 2009-07-21
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, July 21, 2009 CITY OF KITCHENER
PRESENT: Jennifer Breithaupt (from 4:15) REGRETS: Betsy Petker
Juan Bohorquez (until 5:00) Cheryl York, Arts/Culture Coordinator
Alison Burkett
Len Carter STAFF: Ingrid Pregel, Manager, Cultural
Councillor Kelly Galloway Development (from 4:30)
Peter Hammond Carrie Kozlowski, Recording Secretary
Lawrence McNaught
Julie Robbescheuten (until 5:30) GUEST: Holde Gerlach, Mayors Advisory
Kathleen Sheehy Council on Kitchener Seniors
Tracy Smith
Jamie Vasey
PUBLIC ART WORKING GROUP (PAWG) ATTENDEES:
Brian Dietrich, Public Art Working Group (PAWG) (from 5:00)
Gordon Hatt, Chair, PAWG (until 5:45)
Patty Lyons, PAWG (until 5:00)
CALL TO ORDER Lawrence McNaught, Vice-Chair
1.0 Acceptance of Agenda
Agenda accepted as amended.
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2.0Acceptance of June 16, 2009 Minutes
Minutes accepted as circulated.
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DISCUSSION ITEMS
3.0Terms of Reference Discussion; PAWG members participating
On a motion made by Alison Burkett, seconded by Jamie Vasey:
“That the Arts and Culture Advisory Committee (ACAC) accept its Terms of
Reference as amended.”
Discussion:
All attendees (ACAC & PAWG) introduced themselves
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Alison Burkett provided a background on the committees’ roles:
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ACAC is an advisory group with a generalist lens; covers all arts disciplines.
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PAWG is a working group with a narrow focus (visual arts). PAWG oversees Artist in
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Residence, Rotunda Gallery, Public Art projects (provides input on project Terms of
Reference and jury members). As a committee, PAWG’s recommendations focus on
ensuring a fair and equitable process, rather than on aesthetics.
Discussion focused mainly on Section 5 (Responsibilities of the Committee) of Draft #7 of
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Terms of Reference document; original points were combined and regrouped.
Group determined that it is not necessary for an ACAC member to sit on every jury
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Group determined that ACAC should continue to have approval over PAWG’s
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recommendations
ACAC accepted the draft Terms of Reference document (version 7) with the following
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amendments:
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July 2009 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, July 21, 2009 CITY OF KITCHENER
Section 1: approved with no changes
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Mandate and Scope
The Arts and Culture Advisory Committee (ACAC) fulfills an advisory role, providing advice and
recommendations to Council and staff on arts and culture matters to further the City’s strategic directions (quality
of life, downtown vitality, leadership, diversity, community development, environment).
The work includes:
Advising on arts and culture policy issues and program implementation
o
Identification of priorities for community arts and culture development
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Advocacy for information sharing on arts and culture issues throughout the community
o
Acting as a resource to artists and arts organizations for networking, professional development and
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information sharing
Research on best practices for arts and culture development
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Innovations for arts and culture development
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Facilitation of community dialogue on arts and culture matters
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Section 2: approved as follows (now eleven members, including one youth)
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Committee Composition/Governance
ACAC is a generalist advisory committee whose membership includes:
One member of Council
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Eleven community members with professional creative, professional administrative, volunteer, or other
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relevant experience in the arts and culture sector, one of whom is a youth appointee (aged 18 – 30)
The committee annually elects a chairperson and a vice chairperson from its membership.
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Section 3: approved as follows (formatting change only)
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Appointments, Attendance, Quorum
Members are selected by a Nominating Committee and appointed by Council for a term of two years. The term
ends on November 30, but may be extended at the direction of Council. Members may re-apply for additional
terms. The maximum number of consecutive terms in service allowed is three (six years).
Members missing two consecutive meetings without explanation or valid reasons will be contacted for a
confirmation of commitment. Without a valid reason for the absences and firm commitment, the member will be
asked to resign. A replacement will then be appointed according to Council procedural policy.
A quorum of this committee is six members.
To support the sharing of information and efficiencies, and to enable project collaborations, ACAC will appoint a
member to each of the following committees: Downtown Advisory Committee; Public Art Working Group.
Appointees will provide ACAC with regular reports on the other committees’ activities and convey ACAC’s news
to these committees.
Section 4: approved with no changes
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Meetings and Reporting
Meetings are held monthly or at the call of the chairperson. Meetings are open to the public. Members of the public
may register with the committee secretary as a guest, or as a delegation.
Specific projects may require the striking of ad hoc committees, or sub-committees, from time to time.
Membership on such a committee may be extended to community representatives and experts outside the
committee’s membership.
Minutes are recorded by the committee secretary. Minutes are distributed to committee members and to Council.
They are accessible to the public on the City’s internet site.
Recommendations are forwarded to the agendas of Community Services Committee and Council for consideration.
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July 2009 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, July 21, 2009 CITY OF KITCHENER
Once every two years, the committee prepares a report for Council to communicate the activities of the two-year
term.
Section 5: approved as follows (points combined and reordered)
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Responsibilities of the Committee
The Arts and Culture Advisory Committee is responsible for:
1.
Supporting the implementation of the City’s arts and culture plans and programs. Monitoring progress on
(removed “recommend Culture Plan updates”)
current Culture Plan implementation.
2. Responding to Council requests for advice on arts and culture issues
3. Advising Council on arts and culture development priorities
4. Providing input for arts and culture matters as they are presented in corporate documents such as plans,
strategies, and policies.
5. Acting as an informed resource for the community, the arts community, arts agencies, groups and individuals
as requested
6. Maintaining awareness as a committee of arts and culture opportunities and challenges in the community
(added “as a committee”)
7. Advocating the importance of arts and culture development as an essential element of the community's
economic development strategies.
8. Approves the recommendations of the Public Art Working Group and ensures they enhance the arts and
(changed “supports” to “approves” and added “ensures they enhance the
culture of the city.
arts and culture of the city.”)
All Council Committees are responsible for:
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Conducting a review of its Terms of Reference each term to ensure the committee’s mandate is current and
clear
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Preparation and submission of one- or two-year work plans to Council for feedback prior to implementation of
those plans
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Delivering updates on achievements to Council every year or second year
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Ensuring that its recommendations are aligned with the City’s Strategic Directions as contained in Plan for a
Healthy Kitchener (i.e., quality of life, leadership and engagement, diversity, downtown vitality, development
and environment)
Section 6: approved as follows (removed information about PAWG membership; removed
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information about ACAC ratifying PAWG recommendations)
Public Art Working Group (PAWG)
The Public Art Working Group is a permanent sub-committee of the Arts and Culture Advisory Committee.
Working with staff, PAWG supports and advises on the City’s public art policy and program, artist-in-residence
program, and Rotunda Gallery program. The details of PAWG’s mandate are contained in a separate terms of
reference document, attached as ‘Appendix A’.
MOTION CARRIED
ACTION: ACAC members to advise Cheryl York if interested in being considered for participation on
a jury.
INFORMATION ITEMS
4.0Public Art Working Group (PAWG) Report:
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No report as no ACAC rep at June PAWG meeting
5.0Downtown Advisory Committee (DAC) Report:
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No report as DAC did not meet in July
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July 2009 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, July 21, 2009 CITY OF KITCHENER
6.0Council Report: Councillor Kelly Galloway
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King Street Theatre:
KW Symphony’s (KWS) proposal accepted by KW Performing Arts Association (King Street
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Theatre Centre)
KWS to be anchor tenant
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Goal is to preserve the space as a multi-user, multidisciplinary centre
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7.0Subcommittee on Arts/Media Leaders Summit Report:
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Subcommittee still in process of finding a time to meet; will report in September.
8.0Member’s Updates
Deferred to September meeting.
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ADJOURNMENT
The chair adjourned the meeting at 5:58 p.m.
NEXT MEETING
Tuesday, September 15, 2009, 4:00 p.m., Schmalz Room
No August meeting
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July 2009 - ACAC Minutes