HomeMy WebLinkAboutCRPS-09-139 - Execution of Documentation - Solar Roof Project - CMFREPORT T0: Committee of the Whole
DATE OF MEETING: October 13, 2009
SUBMITTED BY: Cynthia Fletcher -Director, Facilities Management
PREPARED BY: Cynthia Fletcher -Director, Facilities Management
WARD(S) INVOLVED: All
DATE OF REPORT: October 8, 2009
REPORT NO.: CRPS -09-139
SUBJECT: AUTHORITY FOR THE EXECUTION OF DOCUMENTATION
RELATING TO THE IMPLEMENTATION OF THE SOLAR
ROOF PROJECT AT THE CMF
RECOMMENDATION:
That the Mayor and Clerk, the Chief Administrative Officer or a General Manager be authorized
to execute any documentation relating to the implementation of the solar roof project at the
CMF; said documentation to be to the satisfaction of the City Solicitor.
BACKGROUND:
Council authorized staff to proceed with the solar project for the roof of the consolidated
maintenance facility subject to entering into a contract with the Ontario Power Authority [OPA].
As of Oct 1, 2009, OPA has provided details to prospective applicants.
As part of the solar roof project to be installed at the CMF, the City is required to enter into a
contract with Ontario Power Authority (OPA) pertaining to the disclosure of information and
comply with requirements of their Feed-in Tariff Program (FIT).
REPORT:
One of the requirements of the OPA contract application process is to authorize the Local
Distribution Centre, Kitchener Wilmot Hydro, and OPA access to the following; meters, meter
data, testing data pertaining to commercial operations, connections, proposed connections. The
OPA may use this information to evaluate the application, offer and administer a FIT contract.
Staff anticipates that as the solar roof project moves forward additional documentation will need
to be executed and to avoid any delays in the process staff are seeking the delegation of
authority to the Mayor and Clerk, the Chief Administrative Officer or a General Manager for the
execution of any documentation pertaining to the implementation of the solar roof project at the
CMF.
FINANCIAL IMPLICATIONS:
N/A
CONCLUSION:
In order to advance the solar roof project, documentation will need to be executed along the
way to implement the project, including the authorization letter with respect to the disclosure of
data, meters and connections and therefore it is appropriate to delegate authority to execute
documentation pertaining to this project rather then seek authorization for each and ever
document as it arises.
ACKNOWLEDGED BY: Lesley MacDonald, Director of Legal Services and City Solicitor