HomeMy WebLinkAboutFIN-09-128 - Q09-072 - Four Wheel Driver Turf TractorsF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-10-13
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-09-28
REPORT NO.: FIN 09-128
SUBJECT: Q09-072 -Two (2) Four Wheel Drive Rubber Tired Turf Tractors with a
Rated Power Range Between 33.2 kw (44.5 hp) and 37.2 kw (50 hp)
RECOMMENDATION
That quotation Q09-072, Two (2) Four Wheel Drive Rubber Tired Turf Tractors with a Rated
Power Range Between 33.2 kw (44.5 hp) and 37.2 kw (50 hp), complete to specification CKF-139-
2009, be awarded to Deboer's Equipment, Elora, Ontario, at their quoted price of $76,455.80,
including G.S.T. & P.S.T.
BACKGROUND
These units replace 374 and 729 at CSD -Golf as approved in the 2009 budget at a budget
estimate of $48,000.
REPORT
The quotation was advertised publicly on the City of Kitchener website. Five (5) potential
bidders downloaded quotation documents, and by the closing date of Monday August 10tH
2009, eight (8) quotations had been received.
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The following quotations were received:
TOTAL BID PRICE
Hill Valley Equipment Georgetown ON $66,585.05
Coleman Equipment New Dundee ON $70,512.00
Bobcat of the Tri Cities Kitchener ON $72,117.07
Kitchener Tractor Centre Kitchener ON $73,097.44
Deboer's Equipment Elora ON $76,455.80
Agraturf Equipment Ayr ON $79,079.93
Coleman Equipment New Dundee ON $82,716.00
Kitchener Tractor Centre Kitchener ON $84,729.66
The low bids submitted by Hill Valley Equipment, Bobcat of the Tri Cities and Kitchener Tractor
did not meet the specification for stall guard and load sensing and the low bid submitted by
Coleman Equipment did not have the hydrostatic transmission.
The quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 -Fleet Equipment Purchases
Financial Report is attached.
The remaining funds will come from the equipment contingency fund.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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Fleet 2009 Purchase Activity, as of September 29, 2009
Funding provided from Cost Centre 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
6, 750, 895
Actual YTD Purchases, September 29, 2009
Encumbrances, net of GST
Balance available September 29, 2009
Less: Q09-072 76,458
GST Rebate (3,383)
T09-088 142,192
GST Rebate (6,292)
Outfitting
3,183,436
1,910,178
1,657,281
73, 075
135, 900
11, 000
Budget for remaining equipment 1,437,305
Projected Surplus(Deficit)
0
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