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HomeMy WebLinkAboutLibrary - 2009-09-16KPI~ KITCHENER PUBLIC LIBRARY 1. CALL TO ORDER MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:05 p.m. on Wednesday, September 16, 2009, by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Dan Carli, Mr. David Erb, Ms. Beth Esenbergs, Councillor Kelly Galloway, Ms. Lynn Gazzola, Ms. Bev Glenn-Graham, Mr. Bruce MacNeil. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Gloria Grigas. RFC~RFT~ Mr. Brian Burnley, Mr. Mike Farwell, Mr. Leszek Jankowski, Councillor Berry Vrbanovic, Ms. Ann Wood. 2. AGENDA REVIEW The agenda item, Country hills Community Library Public Art, was added under New Business, at the request of Councillor Kelly Galloway. 09-46... On motion by Mr. Bruce MacNeil and seconded by Ms. Beth Esenbergs, it was RESOLVED that the Agenda be adopted, as amended. CARRIED There were no pecuniary / conf lict of interest declarations. 3. 09-47... 4. CARRIED 5. Kitchener Public Library Board 2 MINUTES of the Board Meeting of August 19, 2009. September 16, 2009 On page 4 of the Minutes, under Events, the date in the second paragraph will be amended to read Sunda September 27 in place of Saturda ,September 27. On motion by Ms. Lynn Gazzola and seconded by Ms. Beth Esenbergs, it was RESOLVED that the Minutes of the Board Meeting of August 19, 2009, be adopted, as amended. BUSINESS ARISING None. PRESENTATION -Accessibility for Ontarians with Disabilities Act (AODA) e Customer Service Standard The presentation was delayed -please ref er to the notes after the Finance Committee. 6. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair U dates Mr. Dan Carli notified the Trustees of Mr. Brian Burnley's resignation f rom the Library Board. The Chair thanked Mr. Burnley for his insight and commitment during his past 6 years of service with the Kitchener Public Library Board. The Chair also thanked Ms. Lynn Gazzola and Councillor Kelly Galloway for attending last evening's One Book One Community event at which the author of the Book of Ne robes, Lawrence Hill, spoke to a full audience in the Auditorium. As part of the Library Board's advocacy of forts, Councillor Galloway updated the audience regarding the central library project and value of libraries. (b) Report of the Facilities Planning ~ Building Committee The Report f rom the Facilities Planning & Building Committee was discussed after the Presentation of the AODA Customer Service Standard. Kitchener Public Library Board 3 September 16, 2009 (c) Finance Committee [Mr. David Erb joined the meeting.] August 2009 Financial Statements 09-48... On motion by Ms. Lynn Gazzola and seconded by Mr. Bruce MacNeil , it was RESOLVED to accept the August 2009 Financial Statements, as printed. CARRIED Ms. Sonia Lewis updated the Board regarding two changes in dates. KPL's Operating Budget will be discussed at the Finance ~ Corporate Services Committee meeting on Monday, December 7, 2009, instead of December 14. Final budget day at the City of Kitchener has been changed to Monday, January 18, in place of January 11, 2010. PRESENTATION -Accessibility for Ontarians with Disabilities Act (AODA~ e Customer Service Standard A Power Point presentation of the AODA Customer Service Standard was made by Sabina Franzen and a handout provided to the Board at the meeting. A customer service policy will be developed for approval by the Library Board. Mr. Carli thanked Ms. Sabina Franzen for her presentation. Report of the Facilities Planning & Building Committee Central Librar~~ect Sonia Lewis reviewed the schematic design of the Central Library. A question and answer session followed. The architects will present exterior renderings and an update at the October Library Board meeting. Public consultation to share inf ormation about the central library project is planned during the week of November 2. The dates will be confirmed once finalized. A booth at the Kitchener Farmer's Market on Saturday, November 7 from 7 am to 2 pm is also proposed and will be confirmed. Painting and refreshing of the Forest Heights Community Library is planned during the latter part of November or early December. Kitchener Public Library Board 4 September 16, 2009 (d) Public Service ~ Policy Committee e Ms. Beth Esenbergs reviewed the August Public Service Report. It was explained by Ms. Lesa Balch that monthly comparison statistics for the online product usage figures will continue to be skewed until the end of the year due to a change in the methodology of collecting these statistics. (e) Fundraising Committee Interviewing f or the position of a new development manager will get underway this month. (f) Report of the Secretary-Treasurer and CEO U dates Christmas Event This year's annual staf f Christmas event takes on a new f ormat. Board Trustees, Foundation Directors and KPL retirees are invited to join staff at a social event with f ood, drinks and activities at the Main Library on Friday, November 27 at approximately 6:30 p.m. FVPnt~ The One Book One Community event with author Lawrence Hill was so well attended that approximately 100 people were turned away. Word on the Street and launch of Let's Read, a f amily literacy event, is Sunday, September 27 starting at 11:00 am at Victoria Park. Three hundred Margaret Atwood tickets were distributed on Saturday, September 12. The waiting line wrapped around the library with the f first person arriving at 5:41 a.m. Margaret Atwood speaks at the Main Library on Saturday, September 2b at 11:00 a.m. Emails Distributed in Past Month No questions were noted. Quarterly Incident Report A breakdown of the incidents at all KPL locations from May to August 2009 was reported by Ms. Sonia Lewis. No serious incidents were noted. Kitchener Public Library Board 5 September 16, 2009 7. II. NEW BUSINESS Councillor Kelly Galloway was pleased to announce that the Public Art Group had finalized its art selection for the Country Hills Community Library. A handout of the art work by local artist, Jeff ersonCampbell-Cooper, was circulated. The art consists of a series of six Douglas Fir panels with images representing important geologic ages that have shaped the Waterloo area landscape. A geological clock will also be installed beside the existing clock in the library. Final approval by City Council is scheduled f or Monday, October 5, 2009. 8. III. PRESENTATIONS (a) Report of Councillors Budget discussions are underway by City Council. Service level cuts by the City are expected. It is proposed that the curb-side leaf collection program for residents of Kitchener be eliminated. Leaves will need to be bagged for pickup or taken to the leaf dump sites instead. 9. ADJOURNMENT 09-49... There being no f urther business, on motion by Mr. Bruce MacNeil and seconded by Ms. Beth Esenbergs, it was RESOLVED to adjourn the meeting at 8:25 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 6 September 16, 2009 Attachments Accompan~~ptember 16, 2009 Board Meetingl (a) August 19, 2009 Library Board Minutes (b) August 2009 Financial Statements (c) August 2009 Public Service Report (d) October 2009 Calendar of Events (e) Email Summary from CEO from August 8 -September 9, 2009 (f) Learning ~ Technology Nexus