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Home My WebLink AboutCRPS-09-124 - Referral of Projects to the 2010-2019 Capital ForecastREPORT REPORT TO: Councillor B. Vrbanovic, Chair, and Members of the Finance and Corporate Services Committee DATE OF MEETING: October 26, 2009 SUBMITTED BY: T. Speck, General Manager of Corporate Services PREPARED BY: L. Korabo, Executive Assistant WARD(S) INVOLVED: n/a DATE OF REPORT: October 2, 2009 REPORT NO.: CRPS-09-124 SUBJECT: REFERRAL OF PROJECTS TO THE 2010-2019 CAPITAL FORECAST - CORPORATE SERVICES RECOMMENDATION: That the following capital projects be included in the 2010-2019 capital forecast for consideration by the Finance and Corporate Services Committee as part of the 2010 budget deliberations, as outlined in staff report CRPS-09-124: Project Name Project Cost Project Year AMANDA System $346,000. 2010-2013 Charles & Benton Parking Garage Maintenance $206,000. 2012-2019 Sportsworld Crossing Maintenance $387,000 2011-2019 Increase in Size of Council $ 99,000 2011-2019. BACKGROUND: All new capital projects with budgets in excess of $50,000. are referred to the City’s ten-year capital forecast by a resolution of Council. They are then evaluated during the budget approval process against all other project priorities and funding constraints. This report provides information and recommendations with respect to new project priorities for the Corporate Services Department. REPORT: In addition to the three issue papers attached as capital items, two maintenance add-ons have been identified and are listed as follows: Splash Pads – McLennan Park & Kingsdale CC - Maintenance Splash pads will open at McLennan Park and Kingsdale Community Centre in 2010. A provision has been added to the Aquatics – Maintenance line in the Capital Budget to accommodate minor upgrades, starting in 2012. A total amount of $84,000. (2012-2019) has been added for the addition of these two new splash pads. Kingsdale CC - Maintenance Kingsdale Community Centre will open in 2010. A provision has been added to the Community Centres – Maintenance line in the Capital Budget to accommodate minor upgrades, starting in 2012. A total amount of $65,000. (2012-2019) has been added for this maintenance work. AMANDA System The AMANDA System is a significant part of the development application, building permit, inspection and complaint investigation processes and is integrated into and helps drive these processes. A 4-year workplan has been developed to improve the City’s application, inspection and investigation processes and will have a significant resulting impact on customer service. The key to the workplan is migrating to Version 5 of the AMANDA program to increase functionality and to provide opportunities to significantly improve our processes. Additional details are outlined in the attached issue paper. Charles & Benton Parking Garage – Maintenance The Charles & Benton Parking Garage will open in 2011. By the 1-year anniversary in 2012, the Contractor’s warranty on the building will expire. At this point, Facilities Management Division will assume responsibility for ongoing maintenance and retrofits. Capital dollars will be needed to be proactive in the ongoing major maintenance of and upgrades to the building and its components. An issue paper with regard to this item is attached. Sportsworld Crossing – Maintenance The Sportsworld Crossing was acquired by the City of Kitchener on August 14, 2009. The facility was completed in 2004. Capital dollars will be needed to address ongoing major maintenance of and upgrades to the building and its components. An issue paper with regard to this item is attached. Increase in Size of Council Pursuant to Council Policy I-50 (Ward Boundary Criteria), a Ward Boundary Review was conducted in 2008 resulting in an increase from 6 to 10 wards to come into effect with the 2010 municipal election. Capital dollars are allocated at the beginning of each term of Council at a rate of $7,500 / member. This rate is according to established Council Policy I-47. At the beginning of 2011 (new term of Council), $30,000. (4 new members of Council x $7500) will be added, with $33,000. in 2015 and, $36,000. in 2019. These funds are for use by all 11 . members of Council and will be to pay for all new equipment FINANCIAL IMPLICATIONS: If supported, the capital projects proposed in this report will be referred to capital budget deliberations. They will then be evaluated against all other capital projects and funding constraints within the 10-year period. ACKNOWLEDGED BY: Troy Speck, General Manager of Corporate Services CITY OF KITCHENER 2010 BUDGET ISSUE PAPER ISSUE: #[XX] – AMANDA System CAPITAL FUNDING FUND: DEPARTMENT: AMANDA Steering Committee – Corporate Services PREPARER: Shayne Turner, Chair, AMANDA Steering Committee BACKGROUND: The AMANDA System is a corporate software program that is used corporately since 1998, by several divisions, including Building Enterprise, Planning, Engineering, Fire By-law Enforcement and Legislated Services. It is a property based system used to track a variety of property based applications and issues, including development applications, building permits, licenses, fire inspections and by-law enforcement complaints. RATIONALE / ANALYSIS: The AMANDA System is a significant part of the development application, building permit, inspection and complaint investigation progress. The system is integrated into, and helps drive the processes of the various Divisions noted. Significant progress has been made with respect to expanding the use of AMANDA within the corporation, however there is more to be done in terms of improving the City’s application, inspection and investigation processes. The Steering Committee has developed a 4 year workplan which is aimed at improving our processes even further, with a significant resulting impact on customer service. The capital funding is being requested to purchase various software enhancements to help fulfill the workplan and vision developed. The key to the workplan will be migrating to Version 5 of the AMANDA program. This migration will increase functionality and provide opportunities to significantly improve our processes. Examples of these opportunities include web based applicationsfor the development and building industry and the ability to integrate AMANDA with existing corporate programs. It should also be noted that eventually, CSDC, our software support contractor will be ceasing support for the version of the system that the City currently uses. However, no specific time frame for ceasing this support has been determined as of yet. This proposal aligns with the Information Technology and Customer Service initiatives contained within the Efficient and Effective Government foundation of the City’s Strategic Plan. FINANCIAL IMPLICATIONS: The total cost of this proposal is $346,000 over 4 years, 2010 to 2013. $74,000 of this total will come from the Building Enterprise, as per the following table: 20102011 20122013 General 60,00032,00081,00099,000 Building 10,00025,000 27,00012,000 Enterprise Total per year 70,00057,000108,000111,000 2009-10-21 RECOMMENDATION: That Council approve the total allocation of $346,000 for 2010 to 2013, for the AMANDA System. 2009-10-21 CITY OF KITCHENER 2010 BUDGET ISSUE PAPER ISSUE: #[XX] – Charles and Benton Parking Garage CAPITAL FUND FUND: DEPARTMENT: CORPORATE SERVICES – FACILITIES MANAGEMENT PREPARER: CYNTHIA FLETCHER – Director, Facilities Management BACKGROUND: The Charles and Benton Parking Garage will open in 2011. By the 1 year anniversary in 2012, the Contractor’s warranty on building will expire. At this point Facilities Management Division will assume responsibility for ongoing maintenance and retrofits. Capital dollars will be needed to be proactive in the ongoing major maintenance of and upgrades to the building and its components. RATIONALE / ANALYSIS: Capital dollars are needed for ongoing maintenance of the Charles and Benton Parking Garage. Using a comparison to the Duke and Ontario Street Parking Garage, we arrived at comparable maintenance figures for the facility. Duke and Ontario St: 2010: we allocated $30,000 2019: we allocated $36,000 Charles and Benton St: 2012: we allocated $20,000 as this is a newer facility than Duke/Ontario 2019: we allocated $36,000 FINANCIAL IMPLICATIONS: 2012: $20,000 2013: $20,000 2014: $20,000 2015: $20,000 2016: $25,000 2017: $30,000 2018: $35,000 2019: $36,000 RECOMMENDATION: That a total amount of $206,000 (2012-2019) be approved in the Capital Budget for the Charles and Benton Parking Garage 2009-10-21 CITY OF KITCHENER 2010 BUDGET ISSUE PAPER ISSUE: #[XX] – Sportsworld Crossing CAPITAL FUND FUND: DEPARTMENT: CORPORATE SERVICES – FACILITIES MANAGEMENT PREPARER: CYNTHIA FLETCHER – Director, Facilities Management BACKGROUND: The Sportsworld Crossing was acquired by the City of Kitchener on August 14, 2009. The Facility was completed in 2004. Capital dollars will be needed to address ongoing major maintenance of and upgrades to the building and its components. RATIONALE / ANALYSIS: Capital dollars are needed for ongoing maintenance of the Sportsworld Crossing. Using a square footage comparison with the Activa Twin Pad Complex, we arrived at comparable maintenance figures for the complex. Sportsworld Crossing: 65,500 sq ft in 2013 we allocated ~ $0.50/sq ft for capital In 2018 we allocated ~$0.96/sq ft for capital Activa Twin Pads: 108,900 sq ft in 2014 we allocated ~ $0.50/sq ft for capital In 2018 we allocated ~$0.96/sq ft for capital FINANCIAL IMPLICATIONS: 2011: $15,000 2012: $20,000 2013: $33,000 2014: $40,000 2015: $45,000 2016: $50,000 2017: $55,000 2018: $63,000 2019: $66,000 RECOMMENDATION: That a total amount of $387,000 (2011-2019) be approved in the Capital Budget for Sportsworld Crossing. 2009-10-21