HomeMy WebLinkAboutFIN-09-145 - T09-090 - Printing of Leisure Magazine~~
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REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-11-02
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Michelle Palmer, Buyer (2216)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-10-23
REPORT N0: FIN 09-145
SUBJECT: T09-090 -Printing of Leisure Magazine
RECOMMENDATION:
That tender T09-090, Printing of Leisure Magazine, be awarded to CanUlleb Printing Inc.,
Grimsby, Ontario at their adjusted tendered price of $82,944.75, including G.S.T. for Option B.
BACKGROUND:
Currently, the City produces the Leisure publication four times a year in order to inform
Kitchener residents about the recreational, sports-related and arts and culture activities
available to them either through direct City programming, volunteer-based neighborhood
associations or the City's Enterprise units.
In addition, the City also produces a second separate publication called Splash four times a
year. This publication contains information on all aquatic programming available to residents.
The annual cost of printing Splash is $6,000.
Within the tender, the City had requested pricing on two options (Option A and Option B).
Option A would include only having the number of pages required for the recreational, sports-
related and art programming while Option B would include having the number of pages required
for the recreational, sports-related, art programming and also the aquatic programming.
In 2010, the City plans to consolidate these two publications into a single source of
programming information for residents. To achieve this consolidation, staff will increase the
number of pages of the Leisure magazine in order to include information on all of its aquatics
lessons and programs. At the same time, staff will cease to produce Splash. The decision to
consolidate all of this information into one publication is based on readership surveys which
have shown residents preference for a single source of information on all available recreational
programming.
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REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty-
two (22) potential bidders picked up tender documents, and by the closing date of Thursday
October 15t", 2009, ten (10) tenders had been received.
Printing Services are P.S.T exempt and therefore P.S.T has been removed from the original
tendered pricing.
The following tenders were received:
Adjusted Price
(without P.S.T)
Canvveb Printing Inc. Grimsby, ON $ 89,264.35 $ 82,944.75
McLaren Press Graphics Bracebridge, ON $100,008.39 $ 92,928.15
St. Joseph Print Concord, ON $105,062.18 $ 97,624.15
Solisco Printers Scott, QC $112,255.50
Uvebnews Printing Inc. North York, ON $112,682.85 $104,705.30
Webcom Inc. Toronto, ON $120,910.00 $112,350.00
St. Joseph Print Group Inc. Ottawa, ON $121,366.52 $112,774.20
Hebdo Litho Inc. Montreal, PQ $125,023.50 $115,762.50
Ricter Web Printing Ltd. Brantford, ON $128,277.60 $119,196.00
Metroland Media Group Ltd. Toronto, ON $132,729.55 $123,332.77
The tenders were reviewed by T. Marr, Manager Marketing & Creative Services, and M. Palmer,
Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding for this tender will be provided from account 4009020 - 640040.
Funds remaining in this account will be used to fund the delivery of Leisure (estimated at
$10,000) as well as in the event there are increased copies per issue, or an increase to the
number of pages within an issue. Staff will look to reduce this account as part of the 2010
budget process to reflect this new pricing.
In addition, the Print Shop budget will also be reduced as part of the 2010 budget process to
reflect the fact that the City will no longer be printing Splash (annual savings of approximately
$6,000).
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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