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Home My WebLink AboutCouncil - 2009-10-26 SSPECIAL COUNCIL MINUTES OCTOBER 26, 2009 CITY OF KITCHENER A special meeting of City Council was held at 6:20 p.m. this date, Chaired by Mayor C. Zehr with all members present except Councillors B. Vrbanovic and C. Weylie. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered the recommendation deferred at its meeting of October 13, 2009, regarding Quotation Q09-072 -Four Wheel Drive Rubber Tired Turf Tractors. Council was also in receipt of Financial Services Department report FIN-09-141, providing additional requested information. Moved by Councillor K. Galloway Seconded by CouncillorJ. Smola "That Quotation Q09-072, Two (2) Four Wheel Drive Rubber Tired Turf Tractors with a Rated Power Range Between 33.2 kw (44.5 hp) and 37.2 kw (50 hp}, complete to specification CKF- 139-2009, be awarded to Deboer's Equipment, Elora, Ontario, at their quoted price of $76,455.80, including G.S.T. & P.S.T." Carried. Council considered Financial Services Department report FIN-09-142, dated October 22, 2009, concerning Tender T09-064 -Krizsanderson Stormwater Management Facility Retrofit, advising of an error in the amount of a tender awarded at the October 13, 2009 Council meeting. Moved by Councillor K. Galloway Seconded by CouncillorJ. Smola "That the award for Tender T09-064 -Krizsanderson Stormwater Management Facility Retrofit, approved on October 13, 2009, be amended to reflect the tendered price of $735,142.07 rather than the price of $735,132.07; and further, That the company name of the successful bidder be changed from Alcam Excavating LTD to its full and proper name, Alcam Excavating Limited." Carried. Council considered Financial Services Department report FIN-09-140, dated October 20, 2009, concerning Tender T09-087 -Stoke Drive Forcemain Reconstruction. Moved by Councillor J. Smola Seconded by Councillor G. Lorentz "That Tender T09-087, Stoke Drive Forcemain Reconstruction (Trelawney to Wexford), be awarded to Marshall Finamore Construction Limited, Guelph, Ontario at their corrected tendered price of $438,537.57, including provisional items and contingencies of $81,132.55. and G.S.T.; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor." Carried. Mayor C. Zehr advised of a request from staff that Council consider Corporate Services Department report CRPS-09-146 (L. MacDonald), dated October 23, 2009, which was not listed on the special Council agenda. Moved by Councillor G. Lorentz Seconded by CouncillorJ. Smola "Pursuant to Chapter 25 (Council Procedure} of the Municipal Code, the following matter be added to the agenda of the special meeting of Council on October 26, 2009: SPECIAL COUNCIL MINUTES OCTOBER 26, 2009 - 285 - CITY OF KITCHENER • consideration of Corporate Services Department report CRPS-09-146 requesting authorization for the General Manager of Financial Services to execute an Application for Consent submitted by INCC Corp. concerning the closure of part of Glasgow Street related to the development on Ira Needles Boulevard." Carried Unanimously, by all members present. Moved by Councillor G. Lorentz Seconded by CouncillorJ. Smola "That the General Manager of Financial Services be authorized to execute, on behalf of the City, the Application for Consent with respect to submission 2009-035, confirming that INCC Corp. and their agent may include that portion of Glasgow Street which is proposed to be closed and which dissects INCC Corp's Lands, in said application; and further that INCC Corp. and their agent may act on behalf of the City in regards to that portion of Glasgow Street, all at no cost to the City." Carried. Moved by Councillor K. Galloway Seconded by Councillor G. Lorentz "That an in-camera meeting of City Council be held this date to consider a matter subject to solicitor-client privilege and a labour relations /potential litigation matter." Carried. The meeting then recessed at 6:23 p.m. and re-convened at 8:18 p.m., chaired by Mayor C. Zehr with all members present except Councillors B. Vrbanovic and C. Weylie. Council considered a recommendation arising from the Development & Technical Services Committee meeting this date concerning an Official Plan Amendment and Zone Change for property located on Ira Needles Boulevard owned by INCC Corp. Moved by Councillor J. Gazzola Seconded by Councillor J. Smola "That the "Proposed By-law" (Ira Needles Boulevard, The INCC Corp.) for the purpose of changing the zoning from Commercial Campus Zone (C-8) with Special Use Provision 390U, Special Regulation Provision 494R and Holding Provision 55H, Commercial Campus Zone (C- 8} with Special Use Provision 390U, Special Regulation Provision 494R, Special Regulation Provision 495R and Holding Provision 55H, Commercial Campus Zone (C-8) with Special Use Provision 390U, Special Regulation Provision 494R, Special Regulation Provision 496R and Holding Provision 55H and Open Space Zone (P-2) to Commercial Campus Zone (C-8) with revised Special Use Provision 390U, revised Special Regulation Provision 494R, Holding Provision 55H, Holding Provision 57H and Holding Provision 58H, Commercial Campus Zone (C-8} with revised Special Use Provision 390U, revised Special Regulation Provision 494R, Special Regulation Provision 495R, Holding Provision 55H, Holding Provision 57H and Holding Provision 58H, Commercial Campus Zone (C-8) with revised Special Use Provision 390U, revised Special Regulation Provision 494R, Special Regulation Provision 496R, Holding Provision 55H, Holding Provision 57H and Holding Provision 58H and Open Space Zone (P-2), to implement modifications to Official Plan Amendment No. 81, be approved in the form shown in the "Proposed By-law", dated October 23, 2009." Carried. Council considered a recommendation arising from the Development & Technical Services Committee meeting this date concerning a Demolition Control Application for properties located on Frederick Street. SPECIAL COUNCIL MINUTES OCTOBER 26, 2009 - 286 - CITY OF KITCHENER Moved by Councillor K. Galloway Seconded by Councillor J. Smola "That Demolition Control Application DC09/12/FIGS requesting permission to demolish two (2} buildings located at 73-75 Frederick Street and 85-87 Frederick Street (35-39 Weber St E), owned by Her Majesty the Queen in Right of Ontario as Represented by the Minister of Energy and Infrastructure, legally described as Pt Lt 1 N/S King St & E/S Frederick St PI 364 Kitchener; Pt Lt 5-7 PI 372 Kitchener, Pt 1, 2 & 3 58r8542, Pt 1 58r8819, Pt 1, 2 & 5 58r9193; Kitchener, be approved, without conditions." Carried. Council agreed to a request from Mr. C. Goodeve, Committee Administrator, to add one additional by- law for three readings relative to the recommendation of the Development & Technical Services Committee meeting this date regarding an Official Plan Amendment and Zone Change for a property located on Ira Needles Boulevard owned by INC Corp. Moved by Councillor G. Lorentz Seconded by Councillor J. Smola "That leave be given the Mover and Seconder to introduce the following by-laws for three readings and that the same be taken as read a first, second and third times, be finally passed and numbered serially by the Clerk. (a} To confirm all actions and proceedings of the Council (By-law No. 2009-137) (b} Being a by-law to amend By-law 2009-103 - The INCC Corp. -Ira Needles Boulevard. (By-law No.2009-138)." Carried. On motion, the meeting adjourned at 8:19 p.m. MAYOR CLERK