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HomeMy WebLinkAboutCompass Kit - 2009-03-03 COMPASS KITCHENER COMMITTEE MINUTES March 3, 2009 CITY OF KITCHENER The Compass Kitchener Committee met on this date, commencing at 4:10 p.m. Present: Theron Kramer, Corey Badcock, Kim Knowles, Julia Browne, Corinne Cash, Sarah Marsh, Jasminka Klacar, Norm Damaren. Staff: Shelley Adams, Jenn Grein, Andrea McArthur, Loretta Alonzo Regrets: Laura Lee Dam Theron welcomed all members to the meeting. The agenda was shifted slightly to accommodate a few members; the new outline of the agenda was reviewed. 1. Review of February Minutes ? No changes 2. Annual Report Card/Key Performance Indicators (KPI’s) – Loretta Alonzo ? Andrea handed out the Key Performance Indicators for 2008 as well as information on grading. This year the strategic directions column has been added for the committee’s ease of use. The working group tied each strategic direction into each KPI with the corresponding number in that column. ? A space has been provided at the end of each row for star rating. The sheet with star rating information will also act as a tally for each member’s grades for each theme. Please indicate on the grading sheet the number of stars you grade for each of the themes overall. Each indicator can be weighed by importance; this should not be just a simple tally and calculation. Additionally, please add a column on the grading sheet for the option of zero stars. ? Loretta and the General Mangers will be at the April meeting to answer any questions. th ? By March 17, please review, grade, and provide one strength and one weakness for each theme to Andrea. ? Effective and Efficient Government is a theme that the committee has questioned marking. At this point, members are asked to provide comments rather then grading. The committee will further consider this theme prior to publication of results. ? Information currently listed from the Region is an estimate. The numbers will be updated during our process, this generally happens in May. Please provide grade even if final information is not available so the working group has a ballpark idea. This can be changed at a later date. ? Several indicators were reviewed by the committee as examples so members better understand how to tackle this document. ? You may notice and feel that some areas in this document may not be thoroughly covered. This may be due to many bits of information already being reviewed and brought forth by directly related committees. The Indicators Working Group did not feel comfortable suggesting that Compass Kitchener grade as well. An example of this can be found with Environment, although the group did not look at specifics to the environment, they did include an indicator regarding the Strategic Plan for the Environment’s completion. Details within the Strategic Plan for the Environment are being further considered by the Environmental Committee. ? It was suggested to include the time frame for completion of indicator as a column in this spreadsheet. This can alter grades given – if item is overdue, or if item is not scheduled to be started for several years. March 3, 2009 CITY OF KITCHENER - 2 - ? It was suggested that a member of Waterloo Region Immigrant Employment Network (WRIEN) attend April meeting to provide a short presentation. This is something that may be included for next year. ? It is important to take some time to thoroughly review and think about each indicator, and consider any questions you might bring forth to the April meeting for the General Managers. We will grade now, then revise grading as necessary after GM’s answer questions and provide additional information. ? Suggestions on how to make this process better are welcome! Action: th By March 17, please review, grade, and provide one strength and one weakness for each ? theme to Andrea. Consider questions for the General Managers at the April meeting. ? 3. Advisory Committee Chair Gathering ? Theron reviewed the agenda for the Advisory Committee Chair Gathering, any Compass Kitchener member interested in attending, please advise Jenn. ? Considering including an annual report card update at the meeting as well, with one member of the subcommittee attending to provide updates. The group thought this was a good idea. ? Theron also updated the group that the training provided to the chairs and vice chairs went well. Some additional time would be beneficial next time around to ensure all material is covered adequately without rushing. It was suggested that the session could start at 4:30 instead of 5:00. Action: Those interested in attending the Advisory Committee Chair Gathering, please contact Jenn. ? Annual Report Card update to be included on the agenda. ? Feedback regarding the chair/vice chair training to be provided to the Advisory Review ? Committee. 4. Arts and Culture ? Theron raised some concerns regarding the situation of Arts and Culture in our community right now. There have been some large organizations facing some major issues. The question was posed, does Compass Kitchener have any voice here or any comment to make? Being responsible for the overall picture, covered in a Plan for a Healthy Kitchener, do we have anything to say, do, or request as a committee in regards to this? ? The committee discussed different suggestions, comments and what is currently underway, th and decided to add Arts & Culture to the All Chair Gathering March 28. Shelley will also be connecting with staff to determine what is in the works with Arts and Culture and Economic Development, and bring information forth to the May meeting. Action: At the direction of the chair, Shelley to connect with city staff to determine what is in the works ? with Arts & Culture and Economic Development, and bring information forth to the May meeting. th Arts and Culture to be added to the agenda for the all committee meeting coming up March 28. ? March 3, 2009 CITY OF KITCHENER - 3 - 5. General Business ? It would be very beneficial for Compass Kitchener to review the State of the Organization presentation. ? The work Compass Kitchener planned to do on the Diversity Strategy has been temporarily put on hold. The newly formed staff Diversity group unfortunately, was not able to meet in February. Instead, a meeting has been scheduled for end of March with 4 goals, and work to be completed prior to this committee’s participation. Information will be provided at the April meeting. Action: Diversity Strategy to be added to the April meeting. ? Meeting adjourned at 5:55. Next meeting: April 1, 2009 Schmalz Room – Kitchener City Hall Attendance: Action Log: \\Cokfs1\cao\\\Cokfs1\cao\ General\Compass Kitchener\Compass Kitchener\Attendance\Compass Kitchener attendance 2009-2010.doc.xlsGeneral\Compass Kitchener\Compass Kitchener\09-10 Action Log.xls