HomeMy WebLinkAboutCompass Kit - 2009-05-06
COMPASS KITCHENER COMMITTEE MINUTES
May 6, 2009 CITY OF KITCHENER
The Compass Kitchener Committee met on this date, commencing at 4:20 p.m.
Present: Theron Kramer, Laura Lee Dam, Norm Damaren, Sarah Marsh, Julia Browne,
Staff: Shelley Adams, Andrea McArthur, Tracey DeVille
Regrets: Corey Badcock, Kim Knowles, Jasminka Klacar, Corinne Cash.
1. Review of April Minutes
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no changes
2. Update from Advisory Committee Chair Gathering
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The Committee discussed the events that took place at the last Advisory Committee Chair meeting
and brought forward the following comments:
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Draw more attention to the next meeting
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Those committees where there is overlap were encouraged to meet with one another as per
recommendations in the report on the Advisory Committee Review
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Reminder that ACAC and Environmental Committee will do a presentation at the next All
Committee Advisory Committee Gathering to identify how they fit into each of the other
advisory committees
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The Committee members felt it was important to lock in a date for the next meeting as soon as
possible and have decided the next meeting date will be October 3, 2009, to be held at either the
Downtown Community Centre or the Stanley Park Community Centre.
Action:
Jenn to make arrangements to book the next Advisory Committee Gathering and send out reminder
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on the homework from the chair gathering and an update on the meeting date for the fall.
3. Compass Kitchener Report Card
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The Committee discussed the Compass Kitchener Report Card and provided the following feedback:
Comments under each theme should be clearly identified under and
strengthsneeds
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sub headings.
improvement
Comments and grades from round 2 of grading were reviewed. It was noted that marks
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in 2008 compared to 2007 were better overall with most themes rated a 4 and the
remaining themes rated 3 and 3.5 respectively.
It was also noted that Quality of Life was the only theme where the grading fell between
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2007 and 2008 from 4 to 3.5. This was a concern since Quality of life is perceived to be
the theme with the most weight for citizens. The possibility of including 2007 and 2008
marks in the document as a comparison was discussed but the importance of grading
each year standing alone was stressed.
Compass Kitchener members had no concerns regarding the comments reflected in
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each theme, or the grades. The report card comments were approved.
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Effective and efficient government will not be marked this year as we have not yet developed any
way to measure the validity of the effective and efficient government theme.
4. City of Kitchener Diversity Strategy
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The Committee discussed the City of Kitchener Diversity Strategy. It was noted that the strategy is
going forward to Council on June 22, 2009. The strategy outlines the vision, the goal and the four
strategic directions.
May 6, 2009
CITY OF KITCHENER
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We will be asking for senior leadership support on these objectives. We have also been working with
an internal group and have set broad goals, we have realized that there is still some work to do
internally to prepare and ensure that everyone understands what we are doing.
Action:
Next steps – Receive feedback from each of the Advisory Committees, receive feedback from
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Corporate Management Team and incorporate all feedback in the report to Council.
5. Review of Terms of Reference
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Due to the potential size of the June Council agenda, the Committee agreed to present the changes
to the Terms of Reference (TOR) at a meeting in September.
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The Committee worked through the current Terms of Reference document and provided the following
suggestions for changes / adjustments:
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Additions to the TOR:
add wording around decision making responsibilities
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Need to add a goal – to bring all advisory committees together to insure communication
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and minimal overlap
add monitoring of Kitchener's Strategic Plan to the duties
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Changes to particular sections of the TOR:
2a – to evaluate and recommend strategic issues
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Shelley will adjust wording on 2c.
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2d. - To monitor progress and implement change
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3a – to lead public engagement processes
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4a – remove GM, Strategic Services and put in Director Community and Corporate
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Planning
4a – remove organizational change facilitator
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4a – remove CAO
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4a – add project administrator (Jenn’s position)
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4c – correct the term – include up to a period of 6 years
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5 – Under Responsibilities
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Add e – ensure collaboration and communication among advisory committee
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Add f – develop yearly work plan and submit to council for feedback
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Further discussion on any other suggestions for change will take place at the next Compass meeting.
6. General Business
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Theron noted that the committee often starts late. The group agreed to begin the next meeting at
4:30 to see if the timing works better.
Meeting adjourned at 5:20.
Attendance: Action Log:
S:\General\Compass S:\General\Compass
Kitchener\Compass Kitchener\Attendance\Compass Kitchener attendance 2009-2010.doc.xlsKitchener\Compass Kitchener\09-10 Action Log.xls
Next meeting:
June 3, 2009 Note: 4:30 start time
Schmalz Room – Kitchener City Hall