HomeMy WebLinkAboutFIN-09-159 - T09-096 - Utility TractorF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-11-23
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-11-06
REPORT NO.: FIN 09-159
SUBJECT: T09-096 -One (1) 148 kw (198 net hp) Track Type Utility Tractor
RECOMMENDATION
That tender T09-096 -One (1) 148 kw (198 net hp) Track Type Utility Tractor, complete to
specification CKF-24-2009, be awarded to Toromont Cat, Cambridge, Ontario, at their tendered
price of $297,154.92, including G.S.T. & P.S.T.
BACKGROUND
This unit replaces 349 at CSD -Operations Bramm as approved in the 2009 budget at an
estimate of $290,000.
REPORT
The tender was advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Three (3)
potential bidders downloaded tender documents, and by the closing date of Thursday October
29t" 2009, three (3) tenders had been received.
The following tenders were received:
Toromont Cat
Nortrax Canada Inc
Strongco Limited
Cambridge ON
Cambridge ON
Kitchener ON
Total Bid Price
$ 297,154.92
$ 303, 970.00
$ 307, 354.35
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The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
Delivery of this unit will be after July 1St, 2010 to align with HST implementation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 -Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
1 iii) - 2
Fleet 2009 Purchase Activity, as of November 9, 2009
Funding provided from Cost Centre 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
Actual YTD Purchases, November 9, 2009
Encumbrances, net of GST
Balance available Nov 9, 2009
Less: T09-096
GST Rebate
6, 750, 895
3,404,737
2, 562, 944
783,214
297,155
(13,148) 284, 007
- 0
Outfitting 5,000
Projected Surplus(Deficit)
Budget for remaining equipment 494,208
0
1 iii) - 3