HomeMy WebLinkAboutFIN-09-153 - Infrastructure Stimulus Project Update (Dec 2009)J
KrTC~r~R
Financial Services
REPORT T0: Councillor Berry Vrbanovic, Chair, and Members of the
Finance and Corporate Services Committee
DATE OF MEETING: December 7, 2009
SUBMITTED BY: Dan Chapman, General Manager of Financial Services and
City Treasurer
PREPARED BY: Jaya Chatterjee, Junior Financial Analyst, Financial Planning
WARD(S) INVOLVED: All
DATE OF REPORT: December 2, 2009
REPORT NO.: FIN-09-153
SUBJECT: STIMULUS PROJECT UPDATE -DECEMBER 2009
RECOMMENDATION:
THAT the Mayor and Chair of the Finance & Corporate Services Committee be directed
to contact local MP's, MPP's, and relevant Provincial and Federal Ministers, to seek resolution
of the following issues related to the City's infrastructure stimulus projects:
• Aquatic Facilities Upgrades-Confirmation of RInC project approval
Solar Roof on Consolidated Maintenance Facility -Timeline for consideration of
conditional OPA contract
Sportsworld Arena Capital Improvements -Confirmation of support for `Cost -plus'
approach to construction
BACKGROUND:
This report is part of a series of bi-monthly updates to Finance and Corporate Services
Committee on the status of the City's Stimulus Funding Projects. This reflects a commitment to
ensure that these infrastructure funds is spent in an open, transparent and accountable manner
and that Council is afforded an opportunity to track the progress of these projects on a regular
basis.
REPORT:
Section 1 -Project Status Update
Appendix "A" provides a summary of project status and Appendix "B" depicts the progress
towards completion of each project compared to the planned timeline.
The City has received a 25% advance for all nine ISF projects based on expenditure forecast for
2009-2010.
6-1
Section 2 -Expedited Purchasing Measures
Council has previously approved a number of purchasing measures to expedite projects
receiving funds under the Infrastructure Stimulus Program, while still maintaining a fair, open
and transparent procurement process. The measures, along with comments on their utilization,
are outlined below:
Expedited Purchasing Measure ~ Utilization
The Mayor and Clerk are authorized to sign
Provincial and Federal agreements as they
relate to the Infrastructure Stimulus Fund and
the Recreational Infrastructure Canada Fund,
subject to the satisfaction of the City Solicitor.
ISF Contribution agreements have been
received and executed after being reviewed by
the City Solicitor. CAF letter of offer has been
received and executed by the City Solicitor.
RInC agreements are still pending.
The Chief Administrative Officer is designated
to award tenders on Infrastructure Stimulus
Fund projects provided that the costs are
within the projected expenses outlined in the
applications and they are reported to Council
by way of the bi-monthly update report.
Consultants involved in the preliminary phases
be retained and the consultant selection
process be waived for following projects
mentioned below:
• McLennan Park -Walter Fedy Partnership
• CMF Improvements - Giffels Associates
Limited/ IBI Group (Architect consulting
services)
• CMF Improvements -Morrison Hershfield
Limited (Mechanical and Electrical
consulting services)
• CMF Improvements -Morrison Hershfield
Limited (LEED consultant services)
For Consultant projects over $100,000, cost
information is to be included with the original
submission, the interview process is to be
waived, and the selection will be based on the
original submissions.
For Bridgeport Community Center, expression
of interest for Consultant has been awarded to
AECOM with CAO's approval on Oct 20t". Cost
of the award is $218,925. Relative total budget
of the project is $2,249,740. There is a tight
schedule for this project and a delay might
jeopardize the project. Province confirmed this
project after a delay of almost 2 months.
This measure has been effective at expediting
the project timeline.
This measure has been effective at expediting
the following projects:
• Storm Water - Infrastructure
Rehabilitation
• Bridgeport Community Centre -
Architect Expression of Interest
For Storm Water Infrastructure Rehabilitation
projects, involving drainage upgrades only will
be delivered by general contractors under
existing construction contracts through a
standard change order process as per
This measure has been effective at expediting
the project timeline.
6-2
purchasing guidelines.
That the Mayor and Clerk be authorized to This measure has been effective at expediting
execute a 'cost plus' agreement with Ball the project timeline. The City is still awaiting
Construction for the completion of the design Federal government approval of this approach.
and construction of Sportsworld Arena
improvements to an upset limit of $900,000;
said agreement to be to the satisfaction of the
City Solicitor.
The King Street reconstruction project be This measure has been effective at expediting
delivered by general contractors and the project timeline.
consultants under existing construction
contracts and consulting contracts through a
standard change order process as per
purchasing guidelines.
That the Mayor and Clerk be authorized to This measure has been effective at expediting
execute any amendments to Agreements the project timeline.
pertaining to Projects for which funding is
approved through the Infrastructure Stimulus
Fund, the Recreational Infrastructure Canada
Fund and the Community Adjustment Fund, if
necessary, and provided said amendments
are satisfactory to the City Solicitor.
Section 3 -Federal/Provincial Program Updates
Staff resubmitted additional information on the Aquatic Facility Upgrade project (RInC) on
August 17, 2009. There has been correspondence going between Staff and the Ministry for the
last 3 months. The Ministry last updated on Nov 7, 2009 that they are reviewing the City's
application.
Staff has submitted an application to the Ontario Power Authority for approval of the CMF Solar
Roof project under the Feed In Tariff program. As requested by OPA, Staff have compiled and
submitted additional information related to Solar Roof. It is anticipated that applications will be
reviewed soon and that initial conditional contract will be made with OPA on Feed In Tariff
program in 2009. Delayed approval might jeopardize the overall timeline for this project. Staff
continues to dialogue with OPA with respect to application status.
As requested by the Province, staff submitted information and changes required for the draft
RInC contribution agreement on October 14, 2009. Since the City's approach for Sportsworld
Arena, specifically the use of a `Cost plus" agreement, was a variation on normal purchasing
processes, the federal government was advised. Management Committee at the federal level is
still reviewing the `Cost plus' approach and there has been a resulting delay in the City's ability
to execute the agreement with Ball Construction and commence the project.
Section 4 -Other Information
A Junior Financial Analyst has been retained for up to 24 hours per week over atwenty-two
month period to assemble cost documentation, facilitate quarterly reporting and claim
6-3
submission, and support overall program coordination including regular reporting to the Finance
and Corporate Services Committee.
In light of the current workload, the working hours of the Junior Financial Analyst assigned to
this program were extended from 24 up to 35 hours per week over 3 months until the end of
December 2009.
Since that time, it has become clear that this portfolio continues to require full time attention, as
the Junior Financial Analyst is playing a larger role than was originally envisioned,
including assisting in the coordination of the projects (such as the OPA feed in tariff application),
agreement finalization, project scheduling, etc. As a result, the working hours will be extended
by 11 per week for another six months until the end of June 2010.
FINANCIAL IMPLICATIONS:
The anticipated cost of extending the Junior Financial Analyst from 24 to 35 hours per week
until the end of June 2010 will be $9,500 and will be funded out of the City's capital contingency.
COMMUNICATION:
To assist in ensuring the infrastructure stimulus funds are spent in an open, transparent and
accountable manner, staff continues to implement the communications strategy that has been
developed to assist in tracking the progress of all 12 projects. The strategy contains various
communications tools that will give residents an opportunity to follow the work that is underway
on each project.
Communication updates include:
• Federal and provincial signage has now been installed at all project sites, recognizing
federal and provincial funding support; only federal signage was required to be installed
for the King Street reconstruction project, as it's supported by the federal Canada
Adjustment Fund;
• Project-specific web pages, featuring an interactive map showing all project sites, is
updated on a bi-monthly basis to ensure auser-friendly way for citizens to access
information on each project. The web pages include background on each project, as well
as status updates as they are provided by the project managers;
• Project progress continue to be included in every edition of Your Kitchener; this process
will continue until the projects are complete; and
• Media releases andlor media events are planned for the completion of each project.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services & City Treasurer
6-4
a
a
Q ~
~ O
Q ~ N
X ~ ti
Z W m
W ~ ~
aow
a~U
aaw
rn ~
J
N ~
~ N
~ L ~ Ol O L~
' O
L
N ~ ~ O ~
U1 O L L ~ (n
~ Q ~ O ~ ~ O +~ 3
~
N ~ +~
f6
N
~ N
~ ~
Q
N
L ~
~
Q '~
L
Ql ~
~
O O
*~
~
YJ
C
~ ~
O
N
~ a ~ ~_ ~ +, C
U
~ O ~ O ~ N
U ~ 0 ~
~
~ ~
~ ~ ~
O C ~ ~
~ .N ~ ~
N N U ~
~
~
N ~~ (6 N N _~ N O
~
N
N ~
U >+
~ U Q~ ~ ~ ~ 3 ~ ~ ~ (6 ~ N V ~ L C +,
~ uia ~-o•~ ~ ~
~ ~~ °o
~ ~ ~ L~ c ~ ~ ~ o A~~ a
~ L C
U t6~^~' ~"'~n~' N m
O Q W ~ W ~ - O N
~ (6 N ~ ~ ~
Q t t6
*' 3
~ ~
~ _
~ '~
~ O
O
'~
~
(~
O
a''
~
N
~ L
O" O O
~ ~ ~
~ C
rO' L
U ~
~ QJ
(A U ~
~ C ~
O
~
~
U
L
N
~ N
~
~ L
~ O ~ ..
~ O ~ ~
Q ~ O ~'
Q ~
~ N U ~ ~
~ ~ ~
O N
>, t
6
Ul '
~
~ ~_ +~
o U
~
N
+~ N
~
~
-
f
j
E
~
•~ - O
C vOi ~
Q
C ~
N uj
L~ O
~ O +, ~
N
U
~ ~ ~ _~ N
N
L O L ~ ~ ~ ~ [ N
~ ~ (6 ~
/
N /~ O 6 N
> C ~ C ~
W ~ O ~~,
/ 1 ~ ~ O ~ >> LZ
N
/
~~
~
N
~
L ~
Q
(0 ~
(
0
(a
>
O O
~
(()
U
(
0
~
p^
O N \
Q ~ ~ ~ J L ~ a (
~'
~ ~
~ ~ U , >
n
~ ~ p
~
~ ~
~A,~
W ~
~ ~
.
~ rp~
~ W L r
/
~
~7J
U
~ a (n (~ ~ Q ~ ~ ~ ~
•> ~ ~~~
~ ~ U
Y ~ ~
o
L '~
~ N ~ L
~ O 3
N ~ ~
~ ~
m
~ L Q Q~ N O O N ~- O L D ~ ~ ~ L *~ N ,~ O (6 U C ~
Q ~ N L '- AW' ~Q
0 ~ p W
UI ~ Q p ~ ~ N ~ (,~ ++ .~ U
LL ~ ~ ~
N Al p p ~ ~ ~ ~ rt
~U ~ C ~ A
Q y~ N L.L N ~ ~ W [ U O +, ~ C ~
O f!1 O N ~ ~ C ~ ~
, O ~
, J ~ ~ ~ ~ ~ ~ 0
U O ~ ~
~ O ~ ~
~ ~ ~
O O ~ 'N ~
~
~ N
L
+
O ~ L +, ~ O ~ +
~ U N N U ~ U ~~~ U ~ ~ - ~
C O ~ L ~~ ~[
O N ~~ _ C
U L C +W' ~- O O ~ ~
O~ ~ ~ Y [
~N,
W ~ •C
+A~~ ~
W Q W C
a~ O
~ N
C L O
~ O
Q N~ C
L_ (~
Y C N
O Q C +~
p C
p O L
N p L
~ p C
p
ALA ^
~ ~j , `
( L ~
L /`
~ ~ c ~ ~p m
c!1 ~ N ~ ~ ~- ~ ~
L ~ ~ ~
N N
C Q U ~ ~.~
N (6
'
~ •~ ~
O a m~
^' ~ N
~ C U
Q .~ ~
++
~ ~ m m c
N L ~
~ '3~
L
~ ~~
+~
C C pip
~UAII'
U
UI
C
a..i ~ L O ~~ ~ i
-+ ++ SL ~ W L- ~ U W
~
~ r
~
O > ~
~ O
j
=
~ ~
O U
~
~ N
~
~ ~ ~
~ U) ~
U +
~ ~
L O - Y ~
(Q ~ N
N tU6
~ ~ ~
N } N ~ ~_ ~ O
(~ ~ ~
~ ~ ~
N ~ C ~
-~ ~ ' N ~~
~ N ~ ~
~ ±' N
C ~ 3
~ = '~
t6 ~
~ N ~
~ (6 ~ N
~
~ ~
~ ~ ~- t6
~ O ... N ~
Q N ~ ~ ~
N ~ (6
O Q ~ ~
N ~
~ N ~
U - ~
U >
~ ~
~ ~
~ ~ ~ a
~ O
O
~ ~ ~
~ O
Q Q N ~ ~ ~ N
~ ~ O
~ ~
C
~ ~
O
N
~
~
O ~
OJ ~ ~
(O ~ _
C~C C N '~ ~ N
~
~ ~ O C
~'' (6 ~ ~
~ ~(6 N +
L ALA
W ~
I ^~
LL ~ O p ~
~_ (~ ~ C
L ~^--,~ L ~I
,
i--~ N L U ~
~ ~ aL-'
C
U1 ~nI''
~ L
C')
~
~ ^,, ~^I,,
AI
W W
~
QJ ~"
N
N
C AA~~
L C
(~ L
(6 L
~;~ N
~ 3 m ~I, ~^I,, U
W W
~
U ~
^,,
~
W
' O
L
° A~
W O
L
° ~
•
3 ~ O p p
L
~
~ ° ~ 3 ~
~
~
0 ~ ~ acs ~
om
~~ >
~
• m
~ ~
~ Q
~ E ~
~ o
L ~
~ ~~
~ ~
._~
~
~~o
~ > O
O ~
~
~ L~UN-
N ~ N ~
N ~; L u
i~
`
OD
U •~~
~~ N
C ~=_
~j
~ ~
*~ ~
U U
3 ~
~ c~
~ ~ ~
(~+,
~
C a t6
~nI''
~
N ~ O C N C ^, ~ ~ ~ ~ ~
_
~ O ~ ~
. ~
O ~ +,
~^I,,
W N ~Cn,, ~ O Q-
O N
L ~
N
~
~
'' ~
Q '
a
Ul - N -
~ ~
L C
~ ~ ~ C N ~
~ ~ 0 ~ ~ ~ ~ ~
C O Y '
~ ~
~ ~ •V ~
~ U ~
~ ~ ~ ~
~ ~
~ Q ~
~ ~ O
,
U ~ U ~
+
_ O
N ~
~
L ~ C Q ~ N ~ ~
~ ~ ~ ~ O ~ ~ (6 O ~ ~ ~ f6 ~ ~ ~ N p
p ~ ~
~+~
a~~m ~
~ O Q
o~o~o~ ~~m
o~~ N ~ ~
~~~ '~
p
O N•U
Ica
~ [
~~
U ~
~ +~ L
•Xm
~ a
p
~
~~ ~ ~
pU
+~
~ ~ ~ ~ N
~
a ~ ~ O O
0 O N ~ > ~ ~ O ~ t6 O ~ N ~ N ~ ~ O
~ N N~
~ O Q~ ~
O f~ Q N ~ f6 f0
N N
U
m Q~ L
O~ Q ~ ~~
~
~ N
~ N L
O~ N
V ~
W '~ L
~~ ~~ C
+~ ~ >+ O p
U O~
~ O> L
~ ~ +~
O
O N C N U U U °~ U O
.~ ~~ O Q~
~ ~
~_ O O~ O (~ (~ ~~ U
~ U ~ ~ ~ N •~ N C C (6 - ~ ~ ~ ~ 0 •
~ N (A p ~ ~ ~ O N N ~ (~
N~ ~ o N ~ p ~ a~ ~ ~ ~ 3 ~ c o ~
c ~ ~ p ~ N
c ~ a W ~ ~ ~ >
~.~~ ~
0
0
0
0
0
0
~ ~
0
0
0
0
0
0
0 ~~ ~ ~ as
0
0
0
0
0
0
0 ~~ ~
0
0
0
0
0
0
0 ~ c~ U
0
0
O
_
0
O 0
0
0
0
0
0
0 ~ ~,~
0
0
0
0
0
0
0 ~
0
0
0
0
0
0
0 ~
0
0
0
0
0
0
0 i
~
0
O
0
_
O
O 0
0
0
0
0
0
o Y
0
0
0
0
0
0
~
O
N
6g
L
m In
N
6g
L
m N
~
~}
~
~
L
O O
c~
ffl
~
~
L
~
U
++
N ~
~
d?
~
~ O
~
fA
L
~ O
~
64
~
[ In
~
~}
L
O
~
~'
~
L
~ ~
N
6g
NA~
W
C
+,
L N
~
6g
(0
~ (0
~ U
~
LL (6
~ _
(6 ~
~
'N
f
0 ~ N
-
~ ~ 0 ~ ~ W > W U >
> o N
(~ (~ i D U (~ U C~ a U ~ ~
0 c
. ~ '~
t0 ~ L C = ~ 3
~ ~ a ~ ~ ~+~ = d Q 0
~ L ~ . c r ~ U
~m
3 L c=
cc o _~
~ ~ ~~
c c ~~~
- ~ _ °~
° ~ ~~
c J ~ 3~
~ L a~
as ~ ~o_
N+r
~~ ~~ d> v0 Op> 00~ v> .*-~ _~ N~
I and
I Y~
N N
I~ N
Ir U O
Ia ~-
I~ U +~ 0
1= a N
I~~~ Q O
IQ U
I W 0
IN +~
U~Q
U I
cA =
~ cA~
N c~ ~
M cAp
~ N~ ~
~ NUS
tD N ~
f~ N
00 NN
O ~U
O
~ ~
~
~ U
N
r
c~
o
N~
N ~
Q No
7O
c~ a N
~ _
p
_ ~0
0
_~p
_ _ _.i.p .
_ _ _ ~p _
_ _ _ V0 ..
~ O ~O NO 30 30 30 ~Q„
T
O ~ N
O o
-
C)p ~
7
G N
O o
-
Up N o
0~~
-
C)~ N
O o
-
Vo v,
o N
N
p ~0
N~ ~
~ V (.~ V '~ V 0
V~ ~
N a
r
7
(~ 0 o N ''
O ~ }, 0
NO 0
0 N o 0
~O ~ N
LO ~ :~'
, O
~ ~
N
a
N a
a }
,
;
~
~ ~
~
a -.
. . .
0
v o ............_._. .---
,, ,
;
0 ..
-
o~ 0 ~;
0 o a
N z ~
~. ~O
N r
::~ o
L
~
o c a
~ ~,
a s o
~p -
~
~
~
,s ~
,. c
o
~ .a, - :;;~ c ~
, o ; o
V
r ~0 _:
~
;~ v
~ V ~~
~: v ~~
3 :: N o-
_ ~ V V ~~
3 ,': N
N Q ; v }, ~ C
0 p O }, ~ C
0
~- y 0~ ,: 0 3 ~ 0 0
r Q ' : :: U1 a
N I ~ +~
C o' ~i
~ N ~ ~;
'I
~ 7 0 O ~
I
~ ~
a
~ ~ ~
COQ N N
~ i0
aM ~
~ _
° ~ N ~\
ate;,
~
o i : a
a
0 ~ p r 11~ O ~ ~ L!~ 0 0 O 0
m Q
N
~ O
~ ~ *''
a _
~ ~ *''
_
~ ~
~ N *'' ;
_ _
0 ~ ~ : ~~~ ~
a ~
~
"~ N
>C N i
~ a , =
V W
Z r ~~
~ ~~
3 ~ y ~ ~ o
3
~ o~~V
_
W m
W
~~ ~
c~ O
O M 0
C O co O 0 O
c0 D ~ ~
O o0
~_ ~ ~+
,~ N: N
N
QaW ~ ~
'- m ,ao , gym ~ D o a ~
O
O
>
N
r
~
o
g
9
,:
,
M
~
~ 4
o
mne
q
~
e ~ ~ o ~ ~ ~ ~ e
q; N
N
a m r ~ i, r , ~~ ~ ~
u
ii
~,,, o
~
N
~
~
O
o
::
\
,
I .I
r~w.
% o
a
J
~ O
N O
Z
~ N
~.;
~'
0
~'~
0
~~~ ~~
0
4
~ ~'~ O
E a
0 0
~'
0
~~ O
r.
~
.
~
~ ~
~
N O
CO
N
~ C
_...--- r N r ~ ; 4 i
N
~ O ~ ~
o
~
~
a, ~
a ~ ~ ,,
_ ~
~ ~ '~
D
~
~ ~
_
~
~ ~ O ~ ~ c
_ .-
rn ~
O ~ a o
_ _
~
~
~ .N C ~C =
~C o
~ =_
~_ __ __
~
~_ : ~_
=t =:
~ C
~
Q ~ i~ ~ ~~ ~~ ~~` ~ ~~~~ ~ ~~~~ ~~~~~~ a~ ~ a~ c~
o
~ ~
~
~ _
~ ~~
~ ;
~~
~
a
~
'
N
~ . - ....
. ..
-
a .. ..
a ... ... .... .. _ . ..... .....
......... - . -
..
_. .
~
~ ~
, o 0 0 0 0 0 0 0 0 0 0 0
}
O
Q O ltd O ~ M O G1 ~ I` r 00 l!1
~N N N N N N N N r N r ~
O
U
0
C
C ~
0 .y ~ N = N
~ ~'~ ~ ~ a
a~
E ~ N ~ ~ _ +~ ~ ~
~ ~ a~ a ~~ c~
m
~ ~ c c
z ~~
~
agy
~ ~ ~ ~ = a '~ '~ ~- _ ~ 3 a ~ i
R J
U
O
C
N N= N=
3oC _ ~ ~ ~ og ~ - ~
~ '- N - N '- y -
o~ 3~ c~ J~ _
~ ~*~ ~~ ~ ~ N m~
~ _
~~ m~ a~E ~E o ~ o`~ ~~ ~~
N i N_ V a~ ~ a V~ m N~
Q m V W N VI _ VI ,~ ILI N
~
I+~ I~ I> to Im > low I> I IE = c~ ~ ~ Q =
LL N LL ~ LL 0 LL ~ LL *r ~ LL N . IL ~ LL LL +~ ~ = ~ (~ 0
=
'
~
N~ Nz N~ N> N,
Q N =
~ V1 ~ N N y Q
~
r= ~0 ~~ ~y y~ tOVLL I`~ 00 ON r~ rp r~
N~ M- ~ G N~- V V
6-6