HomeMy WebLinkAboutDTS-09-180 - Hanson Ave Extension Purchase Order ExtensionDev~fopme-rt &
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REPORT
Report To: Council and Committee of the Whole
Date of Meeting: December 14, 2009
Submitted By: Grant Murphy
Prepared By: Ken Carmichael
Ward(s) Involved: Fairview-Gateway Ward - 3
Date of Report: December 7, 2009
Report No.: DTS-09-180
Subject: HANSON AVENUE EXTENSION -PURCHASE ORDER
EXTENSION
RECOMMENDATIONS:
That the extension of the original purchase order to Bel Air Excavating and Grading Ltd. in the
amount of $207,364.22 to cover additional construction costs related to this new roadway
construction project, be approved; and further,
That the extension of the original purchase order to The Walter Fedy Partnership in the amount
of $17,159.36 to cover additional contract administration costs related to this new roadway
construction project, be approved.
BACKGROUND:
The Walter Fedy Partnership (TWFP) was engaged, through approval of report FIN 07-018, to
complete a Schedule B Class Environmental Assessment to establish the alignment of Hanson
Avenue.
TWFP was subsequently engaged, through approval of report DTS 07-107, to complete the
design and contract administration forthe extension of Hanson Avenue.
Bel Air Excavating & Grading Ltd. (BAEGL), through approval of the CAO in July, 2008, was
awarded the construction contract forthe extension of Hanson Avenue.
REPORT:
The construction of the extension of Hanson Avenue was originally intended to be completed
during the school summer break in 2008. While the contract was awarded in July, 2008, work
did not commence until August, 2008. Due to the impact of this project on the operations of
adjacent uses, such as St. Mary's High School, the original construction schedule had to be
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revised to account for increased contractor requirements. This revised schedule added an
additional construction stage to the project.
The construction phase of this project identified a number of other required revisions to the
original contract. Accordingly, through the execution of the construction activities for the
extension of Hanson Avenue, the following extra items were incurred.
• The extension of 19 additional working days for the project, necessitated by extra work
created by working while St. Mary's High School was open and in operation, as well as
additional project staging, which required the increased costs of added contractor shut
down and setup.
Overruns in material found in underground service trenches.
Unsuitable roadway excavation material requiring removal and replacement with
additional Granular `B' material.
• Increased Granular `A' material due to maintaining traffic operations, as well due to
excessively wet conditions prior to paving.
• Increased paving areas due to poor existing pavement condition.
• Revised boulevard surface treatment where asphalt was required instead of sod.
Unforeseen required seeding of the former mulch area.
These extra construction requirements have necessitated an increased scope to this
construction project. As a result, these increased contractor requirements are to be reflected
through the recommended increase to the purchase order for the construction aspect of this
project.
Additionally, the extra requirements outlined above have also placed additional demands on
TWFP, the City's consultant hired to administer this project. These extras have necessitated
increased contract inspection and administration requirements. The recommended increase to
the amount of TWFP's purchase order is presented in order to reflect these increased demands.
FINANCIAL IMPLICATIONS:
Hanson Avenue Extension
Contractor Purchase Order (PO)
#0800998 $949, 740.51
Balance $2,458.22
Outstanding payments $209,822.44
Amount of requested PO extension (Contractor} - $207,364.22
Consultant Purchase Orders (POD
#0700693 $73, 040.00
Balance $0
#0800907 $148,479.50
Balance $9,745.64
Outstanding payment $26,905.00
z-z
Amount of requested PO extension (Consultant) - $17,159.36
Therefore, the total amount that is being requested to extend to the Purchase Order PO for the
extension of Hanson Avenue is $224,523.58.
It is recommended that this additional funding be taken from the existing budget funding allotted
forthe extension of Block Line Road.
COMMUNICATIONS:
N/A
CONCLUSION:
N/A
ACKNOWLEDGED BY: Jeff Willmer, Interim General Manager
Development and Technical Services Department
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