HomeMy WebLinkAbout2009-12-14
AUDIT COMMITTEE MINUTES
DECEMBER 14, 2009
CITY OF KITCHENER
The Audit Committee met this date commencing at 4:00 p.m.
Present:
Mayor C. Zehr - Chair
Councillors J. Smola, J. Gazzola, K. Galloway, G. Lorentz and C. Weylie
Staff :
P. Houston, General Manager, Community Services
D. Chapman, General Manager, Financial Services & City Treasurer
T. Speck, General Manager, Corporate Services
J. Will mer, Interim General Manager, Development & Technical Services
D. Campbell, Manager, Community Resource Centres
L. Alonzo, Performance Measurement & Internal Auditor
D. Gilchrist, Committee Administrator
1 . CSD-09-074 - COMMUNITY RESOURCE CENTRE AUDIT RESPONSE
The Committee considered Community Services Department report CSD-09-074, dated
November 27, 2009, being a response to the Internal Auditor's administrative audit of the City's
Community Resource Centres, conducted from May to August 2009. This administrative audit
contains 20 recommendations for implementation, and each is addressed in this report. Ms. D.
Campbell presented the report, advising that more research for impacts on staff and the
neighbourhood associations is required.
With respect to service fees, Ms. Campbell advised that there may be tax implications as the
neighbourhood associations do not charge taxes. Discussions need to take place with Canada
Revenue to determine whether taxes must be charges if the City of Kitchener is accepting
these fees. Ms. Alonzo advised that as long as the City is acting as an agent, taxes will not
have to be charged.
Mayor Zehr stated that the neighbourhood associations are clearly separate from the City of
Kitchener. He also stated that we need to put forward the strongest argument possible that we
would be the agent. Ms. Alonzo stated that if we charge an administration fee, there would be
no need to charge taxes.
Councillor Gazzola stated that this is a lot more red tape and more work for the volunteers. He
advised that he is concerned about losing the help of volunteers. Ms. Alonzo responded that
volunteers are invaluable; however, customers expect to be able to pay by debit or credit.
On motion by Councillor K. Galloway -
it was resolved:
"That Community Services Department report CSD-09-074, dated November 27,
2009, be received for information."
2. CAO-09-057 - AUDITOR'S YEAR-END REPORT
The Committee considered Chief Administrator's report CAO-09-057, dated December 8,
2009, highlighting the work conducted by the Internal Auditor over the past year and confirming
completion of the approved work plan. This report was presented by Ms. L. Alonzo.
Mayor Zehr questioned whether there are any risks on the Corporate Risk Register that
Council should be aware of, in terms of major risks. Ms. Alonzo responded that there are no
risks that have not been discussed between the Mayor and the Chief Administrator. Mayor
Zehr stated that it would be helpful for Council to review these risks in the form of a confidential
memo to Council. Mr. D. Chapman responded that there would not be anything on the list that
would be unexpected; however, it may be good to have a comprehensive list.
On motion by Councillor K. Galloway -
it was resolved:
"That the Internal Auditor's year-end report as outlined in Chief Administrator's
report CAO-09-057 be received as information."
AUDIT COMMITTEE MINUTES
DECEMBER 14, 2009
- 12-
CITY OF KITCHENER
3. CAO-09-058 -INTERNAL AUDIT 2010 WORKPLAN
The Committee considered Chief Administrator's report CAO-09-058, dated November 26,
2009, outlining the work plan for the Internal Audit Division for 2010. This report was
presented by Ms. L. Alonzo.
Mayor Zehr questioned who is taking the lead on the library project and was advised that the
project is the responsibility of the library but City staff are providing the risk management
services.
On motion by Councillor J. Smola -
it was resolved:
"That the Internal Audit Division 2010 workplan as outlined in Chief
Administrator's report CAO-09-058 be approved."
4. ADJOURNMENT
This meeting adjourned at 5:10p.m.
D. Gilchrist
Committee Administrator