HomeMy WebLinkAboutCSD-10-003 - 2010 Community Grant Tier 1 - Rotary Club Mudpuppy ChaseREPORT
REPORT TO:
Community Services Committee
DATE OF MEETING:
January 11, 2010
SUBMITTED BY:
Kim Kugler, Interim Director, Enterprise
PREPARED BY:
Don Chapman, Manager, Special Events (Ext. 2388)
WARD(S) INVOLVED:
N/A
DATE OF REPORT: January 5, 2010
REPORT NO.:
CSD-10-003
SUBJECT:
2010 COMMUNITY GRANT TIER 1 - ROTARY CLUB OF
KITCHENER GRAND RIVER - DOWNTOWN MUDPUPPY
CHASE
RECOMMENDATION:
That, subject to final 2010 budget approval, a 2010 Tier 1 grant in the amount of $2,653
be approved to the Rotary Club of Kitchener Grand River Downtown Mudpuppy Chase
for the Downtown Mudpuppy Chase.
BACKGROUND:
At its November 16, 2009 meeting, Community Services Committee considered a request from
the Rotary Club of Kitchener Grand River for a 2010 grant increase to $7,021 to cover costs
related to hosting the annual Downtown Mudpuppy Chase. The staff recommendation
contained in Report CSD-09-064 included a 2010 Tier 1 grant in the amount of $2,653 for this
event, representing a 2% increase over the 2009 grant amount.
On November 23, 2009, Council deferred to the December 14, 2009 Council meeting the
request of the Rotary Club of Kitchener Grand River for a 2010 Tier 1 grant for in kind services
in the amount of $7,021 for the Downtown Mudpuppy Chase, pending a report from staff on the
appropriate means of funding their request.
At its December 14, 2009 meeting, Council approved that staff be given additional time to allow
staff and Rotary Club organizers time to research and present funding options to the Rotary
Club Board of Directors on costs associated with the road closure for the event.
REPORT:
Staff has identified a number of efficiencies that will provide savings for the event. The major
saving is the elimination of the need for the bollard removal for the race which will reduce
$2,000 from the estimated budget. With a reduction in the estimated budget to $5,000, the
following cost sharing plan was approved at the December 2009 Rotary Club Board meeting.
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For the 2010 event only, any cost overruns will be split between the Rotary Club and the Special
Events operating budget. The maximum that will be charged back to the event organizers will be
$1,000. Events staff will also facilitate meetings between the event organizers and other
potential partners for the event.
When the King Street construction is completed, it is anticipated that a number of the costs
associated with the race will be reduced as a permanent route is established. Costs related to
the road closure will be better estimated and budgeting for this can be taken into consideration
by organizers.
COMMUNICATIONS:
Event organizers have received a copy of this report.
FINANCIAL IMPLICATIONS:
A total of $1,500 has been allocated for this event within the Special Events operating budget to
cover any cost overruns on the road closure.
ACKNOWLEDGED BY: Pauline Houston, General Manager, Community Services
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