HomeMy WebLinkAboutDev & Tech Svcs - 2009-12-07
DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
DECEMBER 7, 2009 CITY OF KITCHENER
The Development and Technical Services Committee met this date, commencing at 4:51 p.m.
Present: Councillor C. Weylie - Chair
Mayor C. Zehr and Councillors G. Lorentz, B. Vrbanovic, K. Galloway J. Gazzola and J.
Smola.
Staff: C. Ladd, Chief Administrative Officer
T. Speck, General Manager, Corporate Services
D. Chapman, General Manager, Financial Services
P. Houston, General Manager, Community Services
J. Willmer, Interim General Manager, Development and Technical Services
T. Beckett, Fire Chief
J. McBride, Director, Transportation Planning
G. Murphy, Director, Engineering Services
M. Seiling, Director of Building
J. Witmer, Director of Operations
C. Fletcher, Director, Facilities Management
L. MacDonald, Director of Legal Services
A. Pinard, Interim Director of Planning
J. Sheryer, Assistant City Solicitor
B. Korah, Manager, Development Engineering
M. Petricevic, Manager, Project/Energy Management
G. McTaggart, Manager, Infrastructure/Asset Planning
C. Goodeve, Committee Administrator
1.DTS-09-176 - WOOLWICH FIRE DISPATCH AGREEMENT
The Committee considered Development and Technical Services Department report DTS-09-
176, dated November 23, 2009 recommending the renewal of an agreement to provide fire
dispatch services to the Township of Woolwich.
On motion by Councillor K. Galloway -
it was resolved:
“That the Mayor and Clerk be authorized to execute an agreement with the Corporation
of the Township of Woolwich to provide fire dispatch service to Woolwich for a term of
two years commencing January 1, 2010, subject to the satisfaction of the City Solicitor.”
2. DTS-09-179 - WATER STREET AND FRANCIS STREET RECONSTRUCTION
- PURCHASE ORDER EXTENSION FOR CONSULTANT SERVICES
- MCCORMICK RANKIN CORPORATION (MRC)
The Committee considered Development and Technical Services Department report DTS-09-
179, dated November 30, 2009 recommending an extension to the purchase order for
consulting services related to the Water and Francis Streets reconstruction project.
On motion by Councillor K. Galloway -
it was resolved:
“That the extension of the original purchase order to McCormick Rankin Corporation in
the amount of $13,029.40 (includes GST) to cover additional design and construction
services related to the Water and Francis Streets reconstruction project, be approved.”
3. CRPS-09-151 - AMENDMENT TO MUNICIPAL CODE CHAPTER 842 (HEDGES)
- 28 WATERLOO STREET
The Committee considered Corporate Services Department report CRPS-09-151, dated
November 27, 2009 recommending a partial exemption to Municipal Code Chapter 842
(Hedges) for 28 Waterloo Street. Ms. J. Sheryer reviewed the report.
On motion by Councillor J. Smola -
it was resolved:
DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
DECEMBER 7, 2009 - 127 - CITY OF KITCHENER
3. CRPS-09-151 - AMENDMENT TO MUNICIPAL CODE CHAPTER 842 (HEDGES)
- 28 WATERLOO STREET (CONT’D)
“That the property located at 28 Waterloo Street be partially exempted from Chapter
842 of the City of Kitchener Municipal Code (Hedges) as set out in Corporate Services
Department report CRPS-09-151.”
4.FIN-09-153 - INFRASTRUCTURE STIMULUS PROJECT UPDATE
The Committee considered Financial Services Department report FIN-09-153, dated
December 2, 2009 which is part of a series of bi-monthly updates on the status of the City’s
Infrastructure Stimulus Funding Projects.
Mr. D. Chapman reviewed the report, advising that staff are requesting that the Mayor and the
Chair of the Finance and Corporate Services Committee contact local Members of Parliament
(MP’s), local Members of the Provincial Legislature (MPP’s), and relevant Provincial and
Federal Ministers, to assist in expediting a resolution to the issues related to the following
projects: Aquatic Facilities Upgrades; Solar Roof on Consolidated Maintenance Facility (CMF);
and, Sportsworld Arena Capital Improvements. Mr. Chapman reviewed the progress of each
project and noted that in accordance with the terms of the infrastructure stimulus funding all
projects must be completed by March 31, 2011.
In regards to the CMF Solar Roof, Ms. C. Fletcher advised that the challenge with this project
relates to the timeline imposed by the Ontario Power Authority (OPA), whereby the roof system
needs to be producing energy by December 2010.She added that delayed approval might
jeopardize the overall timeline for this project, estimating that the design phase would take
three months and another six months would be needed to construct the solar roof system.
In response to questions regarding the status of the Sportsworld Arena Capital Improvements,
Mr. M. Petricevic advised that Management Committee at the federal level is still reviewing the
‘cost plus’ approach. Accordingly, the City’s ability to execute the agreement with Ball
Construction and commence the project has been delayed. He estimated that if the
Management Committee requested that a different approach be taken to this project, then it is
unlikely that the City would be able to meet the March 31, 2011 deadline.
Councillor G. Lorentz requested clarification regarding the status of the sewer and watermain
rehabilitation on Greenbrook Drive. Mr. G. McTaggart advised that construction of the latest
section has been completed, noting that it is anticipated that additional trenchless work would
be undertake on the section between Birchcliff Avenue and Fischer Hallman Road in summer
2010. He confirmed that even if the additional trenchless work is not undertaken, that area
would be considered as part of the City’s regular road resurfacing program.
Councillor B. Vrbanovic expressed concerns regarding the tight timeline imposed by the OPA
for the CMF Solar Roof project. Mr. Chapman advised that the Chief Administrative Officer is
designated to award tenders on Infrastructure Stimulus Fund projects, provided costs are
within the projected expenses outlined in the applications and it is reported to Council by way
of the bi-monthly update report.
Mayor C. Zehr questioned if the tender for the CMF Solar Roof project could come forward to
the December 14, 2009 Council meeting. Ms. Fletcher stated that staff are ready to issue the
tender, but it cannot be awarded until the contract has been signed with the OPA. She noted
that it is staffs’ intention to issue the tender indicating that it is subject to the finalization of the
contract with the OPA and to the City receiving the anticipated infrastructure stimulus funding.
On motion by Councillor B. Vrbanovic -
it was resolved:
“That the Mayor and Chair of the Finance & Corporate Services Committee be directed
to contact local Members of Parliament (MP’s), local Members of the Provincial
Legislature (MPP’s), and relevant Provincial and Federal Ministers, to seek resolution of
the following issues related to the City’s infrastructure stimulus projects:
• Aquatic Facilities Upgrades - Confirmation of RInC project approval; and,
DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
DECEMBER 7, 2009 - 128 - CITY OF KITCHENER
4.FIN-09-153 - INFRASTRUCTURE STIMULUS PROJECT UPDATE (CONT’D)
• Solar Roof on Consolidated Maintenance Facility - Timeline for consideration of
conditional OPA contract; and further,
• Sportsworld Arena Capital Improvements - Confirmation of support for ‘Cost -
plus’ approach to construction.”
5. PRESENTATION - 2009 ONTARIO CONSULTING ENGINEERING AWARD
- JOSEPH AND GAUKEL STREETS RECONSTRUCTION AND
ENVIRONMENTAL REMEDIATION
Messrs. Duane Lindner and Angelo Innocente, MTE Consultants Inc. were in attendance to
present the City with a copy of the award plaque for the 2009 Consulting Engineers of Ontario
Award of Excellence bestowed on MTE Consultants Inc. for the Joseph and Gaukel Streets
reconstruction and environmental remediation project.
Mr. Lindner gave a presentation highlighting the key features of the project. He advised that
MTE received this award based on the successful balancing of all the complexities of this
project, being: infrastructure, aesthetics, environmental stewardship, operational constraints,
public risk and communications. Mayor C. Zehr accepted the award on behalf of the City.
On behalf of the Committee, Councillor C. Weylie thanked Mr. J. Witmer for all of his work as
the staff lead on the Joseph and Gaukel Streets project.
6.DTS-09-178 - DOON CREEK CULVERT CONSULTANT AWARD
The Committee considered Development and Technical Services Department report DTS-09-
178, dated November 23, 2009 recommending that the standard Engineering Consultant
selection process be waived to allow MTE Consultants Inc. to be retained to undertake the
design and construction of the two culverts located at Robert Ferrie Drive and Forest Creek
Road, within the Doon Creek Subdivision. Mr. B. Korah reviewed the report and confirmed
that the recommendation was being put forward given the extensive involvement MTE
Consultants Inc. have already had with this project.
On motion by Councillor K. Galloway -
it was resolved:
“That the normal procedure be waived for the selection of Engineering Consultants and
MTE Consultants be retained as the Engineering Consultant to undertake the detailed
design, contract administration and inspection for the two culverts located at Robert
Ferrie Drive and Forest Creek Road, within the Doon Creek Subdivision (30T-04204);
and,
That the Mayor and Clerk be authorized to execute an Engineering Agreement for the
provision of professional engineering services with MTE Consultants at a total cost of
$68,500. excluding applicable taxes for completion of the two culverts project upon
receipt of the necessary funds from LVH Developments (DC) Inc. who are providing
front-end financing for this project in exchange for development charge credits; and
further,
That the Mayor and Clerk be authorized to execute a Development Charges Credit
Agreement with LVH Developments (DC) Inc. payment of the costs of the consultant
fees and the construction of the two culverts project.”
7.ADJOURNMENT
On motion, the meeting adjourned at 5:24 p.m.
C. Goodeve
Committee Administrator