HomeMy WebLinkAboutFIN-10-010 - T09-098 - Supply & Install Snow & Ice Removal Equipment
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-01-18
SUBMITTED BY:
Larry Gordon, Chief Purchasing Officer
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-01-08
REPORT NO:
FIN 10-010
SUBJECT:
T09-098 – Supply and Install Snow and Ice Removal Equipment
RECOMMENDATION
That tender T09-098, Supply and Install Snow and Ice Removal Equipment, as per specification
CKF-25-2009, be awarded to Viking Cives Ltd., Mount Forest, Ontario, at their tendered price of
$107,773.20, plus G.S.T. of $4,989.50 for a total of $112,762.70.
BACKGROUND
This unit is an additional unit for CSD – Operations Bramm as approved for replacement in the
2009 equipment review at a budget estimate of $120,000., including $5,000. for outfitting.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. One (1)
potential bidder downloaded tender documents, and by the closing date of Thursday November
th
5, 2009, two (2) tenders had been received.
The following tenders were received:
TOTAL BID PRICE
Tenco Ontario St. Thomas ON $ 96,699.00
Viking Cives Ltd. Mount Forest ON $ 112,762.70 *
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The lowest tender, submitted by Tenco Ontario of St. Thomas, did not meet the specifications in
the following areas: dump body floor was not tapered, the floor and right side of the body was
not one integral unit, the body was not Hardox and the floor was not reinforced via cross
members.
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
st
Delivery of this unit will be after July 1, 2010 to align with HST implementation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 5017010/5017020 - Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services and City
Treasurer
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Fleet 2009 Purchase Activity, as of January 7, 2010
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment2,868,000
Upgrades200,000
Additionals1,210,000
Contingency213,900
2,258,9956,750,895
Prior Year Approved Purchases deferred until
Actual 2009 YTD Purchases, Jan 7, 20104,277,207
Encumbrances, net of GST2,016,346
Balance available Jan 7, 2010457,342
Less:T09-098 112,763
GST Rebate (4,990)107,773
-
-0
Outfitting5,000
Budget for remaining equipment344,569
Projected Surplus(Deficit)0
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