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HomeMy WebLinkAboutCouncil - 2010-01-18 SSPECIAL COUNCIL MINUTES JANUARY 18, 2010 CITY OF KITCHENER A special meeting of City Council was held at 12:25 p. m. this date, chaired by Mayor C. Zehr with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Mayor C. Zehr reminded Council that consideration was given on January 11, 2010 regarding the staff recommendation to submit applications under the Community Adjustment Fund (CAF) for 48 Ontario Street renovations, redevelopment of Woodside Park and, the King Street Master Plan and Civic Square renovations. Council approved the Woodside Park and King Street /Civic Square projects but deferred consideration of renovating the Legion building at 48 Ontario Street. Staff was directed to report on the rationale behind the Legion building project and to provide options on other projects that can be submitted. Council considered Financial Services Department report FIN-10-021, dated January 14, 2010, recommending that the 48 Ontario Street renovation project not be submitted under the CAF and in its place that application be made for the Victoria Park Lake design project. Moved by Councillor C. Weylie Seconded by Councillor J. Gazzola "That in addition to the two projects approved by Council on January 11, 2010 to be submitted for consideration under the Federal Community Adjustment Fund Intake 2; the Victoria Park Lake Design project be included in the application." Carried. Mr. D. Chapman, General Manager of Financial Services and City Treasurer, advised that as part of the application process, the Federal government has requested that multiple projects be listed in priority. Moved by Councillor K. Galloway Seconded by Councillor J. Smola "That the priority for the three projects submitted for consideration under the Federal Community Adjustment Fund Intake 2 be as follows: 1. Redevelopment of Woodside Park 2. King Street Master Plan and Civic Square Renovation 3. Victoria Park Lake Design." Motion Lost. Moved by Councillor B. Vrbanovic Seconded by Councillor J. Gazzola "That the priority for the three projects submitted for consideration under the Federal Community Adjustment Fund Intake 2 be as follows: 1. Victoria Park Lake Design 2. Redevelopment of Woodside Park 3. King Street Master Plan and Civic Square Renovation." Carried. Moved by Councillor G. Lorentz Seconded by Councillor K. Galloway "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2010-002 by the Clerk." Carried. SPECIAL COUNCIL MINUTES JANUARY 18, 2010 - 3 - CITY OF KITCHENER The meeting then recessed at 12:33 p. m. and re-convened at 6:09 p. m., chaired by Mayor C. Zehr with all members present. Council considered the report arising from the special Finance and Corporate Services Committee meeting held earlier this date with respect to the 2010 Operating and Capital Budgets. Councillor J. Gazzola requested that Clauses 1, 2, 3, 6 & 8 be dealt with separately. Moved by Councillor B. Vrbanovic Seconded by Councillor J. Smola "That the report of the special Finance and Corporate Services Committee meeting regarding the 2010 Operating and Capital Budgets be adopted." Voted on Clause by Clause. Clause 1, 2 & 3 -Carried. Clause 6 -Carried, on a recorded vote. Paragraphs 1, 2, 4, 5 & 6 - Carried Unanimously. Paragraph 3 -Carried. In Favour: Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, G. Lorentz, K. Galloway and C. Weylie. Contra: Councillor J. Gazzola. Clause 8 -Carried, on a recorded vote In Favour: Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, G. Lorentz, K. Galloway and C. Weylie. Contra: Councillor J. Gazzola. Balance of report -Carried. Moved by Councillor C. Weylie Seconded by Councillor J. Smola "That an in-camera meeting of City Council be held this date to consider a matter subject to solicitor-client privilege." Carried. On motion the meeting adjourned at 6:12 p. m. MAYOR CLERK COUNCIL MINUTES JANUARY 18, 2010 - 4 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - 2010 Operating Budget 1. That the 2010 department operating budget, resulting in a 2010 levy for general purposes of $88,292,988 be approved. 2. That an increase in the 2010 tax rate, excluding tax policy changes, be approved at an estimate of 1.73%. 3. That a special capital levy of $7,435,409, which results in a 1.17% increase in the 2010 tax rate to be allocated to the Economic Development Investment Fund, be approved with the understanding that this levy represents the seventh year of the 10-year investment program as per the projection included in the budget day presentation to Council. 4. That assessment growth be budgeted at 1.34% for 2010. 5. That the following 2010 budgets for municipal enterprises be approved: Enterprises Revenues Expenses Surplus(Deficit) • Building Division $ 3,521,913 $ 3,685,924 $ (164,011) • Fleet Division $ 10,159,963 $ 10,159,963 $ - • Doon Golf Course $ 2,199,213 $ 2,195,227 $ 3,986 • Rockway Golf Course $ 1,826,821 $ 1,706,987 $ 119,834 • Waterworks Utility $ 33,893,706 $ 33,879,763 $ 13,943 • Sanitary Sewer Utility $ 37,360,050 $ 33,233,186 $ 4,126,864 • Gasworks Utility $108,148,588 $101,599,695 $ 6,548,893 $197,110,254 $186, 460, 745 $ 10,649, 509 6. That a sustainable level of service of $9.9M (2007 dollars) for Storm Water Management be annually funded as outlined in Department and Technical Services Department report DTS-09- 042; and, That the principle of shifting the storm water program from a property tax supported program to a user rate funded program be approved; and, That staff report to the February 8, 2010 Development and Technical Services Committee on the various rate models and their impact under the proposed Storm Water Utility program; and, That a ten (10) year capital and operating forecast, options for a storm water rate schedule and phased-in rate implementation schedule, be presented to Council for consideration on or before May 31, 2010; and, That the Victoria Park Lake and associated upstream works be considered as a first priority for new funding from the Storm Water Management Utility as noted above; and further, That staff initiate a consultation process with currently tax exempt properties related to a Storm Water Management Utility. (Carried, on a recorded vote) That staff prepare a public communication and education program regarding the proposed Storm Water Utilities Program. 8. That, effective March 1, 2010, the water rate be increased to $1.5271 per cubic metre and the sanitary sewer rate be increased to $1.7295 per cubic metre; and, That the minimum charge for water and sanitary sewer be calculated as 1/10 m3 per day; and further, SPECIAL COUNCIL MINUTES JANUARY 18, 2010 - 5- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 8. 9. 10 (Cont'd) That, effective March 1, 2010, the flat rate sewer charge for residential properties not connected to the municipal water system be based on average annual residential consumption of 250 m3 at the current approved sanitary sewer rate ($1.7295 per cubic metre effective March 1, 2010), billed quarterly. (Carried, on a recorded vote) That the following net revenues/(expenditures) be approved for reserve funds in 2010: $0( OO,s) Activa Group Sportsplex 50 Arbitration 7 Asset Management 949 Auditorium Tickets (8) Building Enterprise (156) Business Parks (2,439) Computer (478) Development Charges (3,491) Election (274) Equipment (4,060) Fapade Improvements (201) Federal Gas Tax - Gas Capital Investment (1,324) Golf Cart Replacement (25) Hydro Capital Investment (509) Insurance (100) LEAF (1, 805) Maint. Facility Expansion - M a rket - Mediation 1 Oktoberfest Float (2) Public Art (3) Recreational Land 185 Sick Leave (383) Tax Stabilization (1,460) Telephone (543) Training -General (144) Training -Senior Mgmt. (2) Victoria Park Ice 10 WSIB 97 (16,108) That the following 2010 local board operating budget appropriations be approved: Kitchener Public Library Board Centre in the Square $8,673,816 $1, 336, 227 11. That Economic Development Grants be approved in the amount of $256,000 for 2010 as follows: Canada's Technology Triangle $146,000 Waterloo Region Small Business Centre $75,000 Communitech Technology Association (includes membership) $35,000 SPECIAL COUNCIL MINUTES JANUARY 18, 2010 - 6- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 12. That the following FTE changes be approved: Description FTE Quality Management System Specialist 1.00 Utilities Engineer 1.00 QMS/Engineering Support 1.00 2010 Capital Budget and 10 Year Capital Forecast 2010-2019 13. That the Capital Forecast (2010-2019) be approved, with expenditures in the years 2010-2019 totalling $879,507,000. 14. That Capital out of Current funding be included in the Capital Forecast for the year 2010 totalling $34,340,000. for General City and $29,495,000 for City Enterprises. 15. That a total of $7,171,000. of debenture financing be approved for 2010, for a term not to exceed 10 years, within the overall debenture financing approval for the project. Protect $ Consolidated Maintenance Facility 3,869,000 Self Contained Breathing Apparatus (Fire Dept) 1,000,000 Central Library Expansion -Non EDIF portion 817,000 Bridgeport Community Centre Renovations 351,000 Limerick Dr Drainage Improvements 34,000 Wards Pond & Strasburg Creek 1,100,00 7,171, 000 16. That debenture financing of up to $34,184,000. be approved for the New Main Library Renovation, Expansion and Parking project, for a term not to exceed 15 years, to be issued over the course of the project; and further, That a total of $8,900,000. of debenture financing be approved for 2010 as follows, for a term not to exceed 15 years: Protect Kitchener Public Library Expansion 8, 900, 000 8, 900, 000 17. That the following projects included in the Capital Forecast for 2010 be financed from the Development Charges Reserve Fund: Engineering Protects ($ 000's) Planning Studies 220 Heritage Impact Assessments 14 Monitor & Update Upper Blair 204 Project Management Initiative 30 DC Study 111 Waste & Wastewater Servicing Study 306 Engineering Studies 306 Transportation Master Plan 366 Southwest Kitchener Transportation Study 153 Stoke Dr. Pumping Station 187 Doon S Creek Trunk Sanitary Sewer 20 Doon S Sewage Facility 2,040 East Side Flow Monitoring & SCADA 82 New Dundee/Reidel Sewage Facility 612 Homer Watson Pumping Station Upgrade 2,209 Wabanaki Dr Sanitary Sewer 894 SPECIAL COUNCIL MINUTES JANUARY 18, 2010 - 7- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 17. (Cont'd) Engineering Protects ($ 000's) Miscellaneous Creek Rehab 101 Mid/South Strasburg Watercourse 217 Doon Creek Limited Culverts 204 Schneider Creek Channel 400 Blockline Rd. East 546 Wabanaki Dr/Wilson to Fairway 1,447 Doon S Watermain 95 Huron Rd Watermain - E of Fischer Hallman 362 Wabanaki Dr Watermain 382 Blockline Rd Watermain 178 11, 686 Non-Engineering Proiects 000's Opticom 49 Equipment Acquisitions/Upgrades 303 Consolidated Maintenance Facility 2,610 Doon Pioneer Park CC 36 McLennan Park 443 Major Park Development 301 General Park Development 296 Community Trails 44 Trail Crossings 34 4,116 Total Engineering/Non-Engineering 15,802 ;and, That none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Development Charges Reserve Fund to complete them; otherwise the above projects may be considered for construction by developers through the use of credit/refund agreements subject to meeting the requirements of City policy; and further, That City Council express its intent to recover any excess capacity arising out of the Central Library renovation and expansion, and available to service growth, through future development charges. 18. That capital funding be increased for Parks and Trails to the Parks Master Plan level for the 2010 budget year (an increase of $691,000.), to be derived from a transfer of $400,000. from the Environmental Remediation General Provision capital account to parks and from $291,000. other capital source funding to be determined; and further, That staff report to the Finance and Corporate Services Committee in the spring of 2010 with options to fund the $291,000. other capital source funding in 2010 and with an implementation plan for increased levels of funding for Parks and Trails over the course of 10 years as recommended in the Parks Master Plan. Other 19. That Kitchener Utilities staff be directed to commence an automated water meter reading (AMR) pilot program in 2010 utilizing Kitchener-Wilmot Hydro's current Advanced Metering Infrastructure (AMI) network; and further, That Kitchener Utilities staff report to a future Finance and Corporate Services Committee meeting on the feasibility and operation of AMR technology for water and gas meters on completion of the pilot program. SPECIAL COUNCIL MINUTES JANUARY 18, 2010 - 8- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 20. That consideration of the request of the Waterloo Region Children's Museum for additional funding be deferred to a future Finance and Corporate Services Committee meeting, pending consideration of this matter by the Regional Municipality of Waterloo in February 2010.