HomeMy WebLinkAboutFIN-10-015 - T09-097 - Toner Cartridges (Co-operative)l
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-02-01
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Michelle Palmer, Buyer (2216)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2010-01-18
REPORT NO: FIN 10-015
SUBJECT: T09-097 -Toner Cartridges (Co-operative)
RECOMMENDATION:
That tender T09-097, Toner Cartridges (Co-operative), be awarded to A.V.O. Systems Ltd.,
Markham, Ontario at their adjusted tendered price of $79,649.87, including P.S.T, plus G.S.T. of
$3,687.49 for a total bid price of $83,337.36, with an option to renew for three (3) additional one-
year periods. The City of Kitchener's portion of this co-operative contract is estimated at
$53,127.16, including P.S.T., plus G.S.T. of $2,459.59 for a total bid price of $55,586.75.
BACKGROUND:
This is a co-operative tender issued by the City of Kitchener (Lead Agency) on behalf of the Co-
operative Purchasing Group of Waterloo Region (CPGWR). Participating agencies included:
City of Kitchener, Waterloo Regional Police, Kitchener Public Library, Centre In The Square,
and Kitchener Housing.
The purpose of this contract is to provide for the supply, delivery and recycling of original and
remanufactured toner cartridges.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Thirty-two
(32) potential bidders downloaded tender documents, and by the closing date of Thursday
January 14th, 2010, nineteen (19) tenders had been received.
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The low bidder, MSE Canada, provided pricing on only forty-one (41) out of ninety-nine (99)
items and was rejected as it was a requirement of the tender to provide pricing for the complete
toner listing. We are recommending acceptance of the second low bid submitted by A.V.O.
Systems Ltd., Markham, ON.
The adjusted tenders shown below contained arithmetic errors that have been corrected as
indicated.
The following tenders were received:
Bid Price Adjusted Tender
(Read at Price
Tender Opening)
MSE Canada Mississauga, ON $31,951.88 $31,979.00
A.V.O. Systems Ltd. Markham, ON $83,281.76 $83,337.36*
QRX Technology Group Vaughn, ON $83,417.48 $83,417.91
Staples Advantage, Canada Mississauga, ON $84,847.30 $84,944.22
1135378 Ontario Ltd /Printers Plus Ottawa, ON $87,672.20 $87,672.01
ASCA Office Solutions Toronto, ON $90,250.12 $90,363.57
Complete Consumable
Centre (C31) Inc. Pierrefonds, QC $90,650.27 $90,001.23
Toner Express Mississauga, ON $94,321.14 $93,749.37
A&M Data Corp Markham, ON $95,317.31 $94,790.94
Prokuron Sourcing Solutions Inc. Toronto, ON $96,027.96 $95,522.86
Kerr Norton St. Eugene, ON $96,321.91 $96,307.33
Caretek Integrated
Business Solutions Toronto, ON $98,732.55 $97,754.12
Canon Canada Inc. London, ON $103,827.47
Ribbon Encore Inc. Guelph, ON $104,099.88 $104,100.21
Able One Systems Inc. Kitchener, ON $104,182.61 $104,010.85
Pitney Bowes of Canada Ltd. Mississauga, ON $104,989.17
489445 Ontario Inc T/A I.M.S. Newcastle, ON $108,786.12
Commercial Laser
Technologies Inc. Toronto, ON $110,917.41 $116,557.24
Global Laser Inc. Drumbo, ON $115,324.91 $115,363.76
FINANCIAL IMPLICATIONS:
Funding will be provided from various department operating accounts
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services & City Treasurer
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