Loading...
HomeMy WebLinkAboutCouncil - 2010-03-08 SSPECIAL COUNCIL MINUTES MARCH 8, 2010 CITY OF KITCHENER A special meeting of City Council was held at 2:35 p. m. this date, chaired by Mayor C. Zehr with all members present except Councillor B. Vrbanovic. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered Financial Services Department report FIN-10-028 (L. Gordon), dated March 1, 2010. Moved by Councillor K. Galloway Seconded by Councillor G. Lorentz "That Expression of Interest E10-004, Consultant Services -Road Reconstruction /Roads Program Geotechnical Investigation /Design /Material Testing Services, be awarded to LVM - Naylor, Division of Naylor Engineering Associates Ltd., Kitchener at their estimated fee of $207,315., plus G.S.T. of $10,365.75, for a total of $217,680.75." Carried. Council considered Financial Services Department report FIN-10-029 (L. Gordon), dated March 3, 2010. Moved by Councillor J. Smola Seconded by Councillor K. Galloway "That Council approve a request from the Project Steering Committee to proceed with prequalification processes to select a maximum of eight (8) General Contractors, six (6) Electrical Contractors, six (6) Mechanical Contractors, six (6) Sprinkler Contractors, six (6) Concrete Forming, Reinforcing and Placing Contractors, six (6) Curtainwall and Glazing Contractors, six (6) Communications/IT Contractors and six (6) Millwork Contractors to be used for the expansion and renovation of the Kitchener Public Library's main branch library and the construction of the Civic District parking garage." Carried. Council considered Financial Services Department report FIN-10-030 (L. Gordon), dated March 3, 2010. Councillor J. Gazzola requested information on the budget for this project. Mr. M. Petricevic, Manager, Projects & Energy Management, advised that application was made and a grant given, under the Stimulus Funding Program for upgrades to the building automation systems for various city facilities. He explained that the various facilities have different automation systems that control lights, HVAC and other components that should result in better management of energy costs however, past experience has shown that some systems produce better results than others. The intent of the report before Council is to receive approval to move ahead with pre-qualifying up to 3 systems which will allow staff and the consultant, time to determine the best system or systems for installation in future buildings such as the CMF and Sportsworld arena. Moved by Councillor J. Gazzola Seconded by Councillor K. Galloway "That Council approve a request from Facilities Management to proceed with a prequalification process to select up to three (3) Building Automation Systems to be used for future installations in all City of Kitchener facilities." Carried. Council considered Corporate Services Department report CRPS-10-031 (R. Gosse), dated March 2, 2010. Councillor J. Gazzola asked if this is a matter for reconsideration. Mr. R. Gosse, City Clerk, advised that in his opinion, this matter does not require reconsideration by Council due to the fact that the intent of the original resolution will remain. The recommendation in the report is to simply re-word the SPECIAL COUNCIL MINUTES MARCH 8, 2010 - 62- CITY OF KITCHENER question that Council is requesting the Minister of Municipal Affairs and Housing to order placed on the 2010 ballot. Mayor C. Zehr pointed out that the recommendation is to re-word the question so that it is the same question approved by the City of Waterloo. He added that by doing this, it may eliminate any confusion and is the prudent thing for Kitchener to do. Councillor Gazzola raised concerns that the question is slanted towards a positive outcome and does not include the public as part of the discussions that will take place on the question of a merger between the two cities. Mayor Zehr suggested that the question simply provides a mandate for both Councils to enter into discussion on the question of a merger and that the public will be involved in this process. Councillor K. Galloway added that someone or some group has to take a leadership role in order to commence the discussion which is the role the Councils will play however, as with most decisions that involve the community on such a scale, in her opinion the public will be involved and consulted. Moved by Councillor K. Galloway Seconded by Councillor G. Lorentz "That the resolution of Council adopted on January 18, 2010 regarding a request of the Minister of Municipal Affairs and Housing to place a question on the 2010 municipal election ballot be amended by deleting the proposed question and replacing it with the following: 'Do you support the members of Kitchener and Waterloo Councils engaging in discussions about the advantages and disadvantages of merging the Cities of Kitchener and Waterloo? Yes or No."' A recorded vote was requested. In Favour: Mayor C. Zehr and Councillors J. Smola, K. Galloway, G. Lorentz and C. Weylie. Contra: Councillor J. Gazzola Absent: Councillor B. Vrbanovic Motion Carried. Moved by Councillor G. Lorentz Seconded by Councillor K. Galloway "That an in-camera meeting of City Council be held this date to consider two litigation /potential litigation matters. Councillor J. Gazzola asked why the two items listed on the in-camera agenda require closed meeting discussions. Mayor C. Zehr pointed out that both items are matters of litigation or potential litigation which are allowed under the Municipal Act to be discussed in closed session. He added that a further explanation of why these are being discussed will be made in closed session prior to discussion of the listed items. The motion moved by Councillor G. Lorentz, seconded by Councillor K. Galloway, was Carried. The meeting then recessed at 2:52 p. m. and re-convened at 9:41 p.m., chaired by Mayor C. Zehr and with all members present except Councillor B. Vrbanovic. Council considered a recommendation from the Community Services Committee meeting held earlier this date regarding appointments to the Arts & Culture Advisory Committee. Moved by Councillor G. Lorentz Seconded by Councillor K. Galloway "That Helena Redshaw and Ann MacKenzie-Martino be appointed to the Arts and Culture Advisory Committee to serve until November 30, 2010." Carried. SPECIAL COUNCIL MINUTES MARCH 8, 2010 - 63- CITY OF KITCHENER Council considered two recommendations from the Development and Technical Services Committee meeting held earlier this date concerning environmental protection initiatives. Moved by Councillor C. Weylie Seconded by Councillor G. Lorentz "That a by-law to prohibit or regulate the placing or dumping of fill, the removal of soil and the alteration of the grade of land, be adopted in the form shown in the "Proposed By-law" dated March 8, 2010 attached to Development and Technical Services Department report DTS-10- 006 as 'Appendix 'A'; and, That the comprehensive schedule of fees and charges be amended, effective March 8, 2010 to include the Site Alteration fees as outlined in report DTS-10-006, and subsequently included in the 2011 comprehensive schedule of fees and charges, and updated accordingly thereafter; and further, That the Site Alteration By-law be incorporated into the City of Kitchener Municipal Code." Carried. Moved by Councillor C. Weylie Seconded by Councillor G. Lorentz "That a by-law to prohibit or regulate the destruction or injuring of trees on private property, be adopted in the form shown in the "Proposed By-law" dated March 8, 2010 attached to Development and Technical Services Department report DTS 10-007 as Appendix 'A'; and, That the comprehensive schedule of fees and charges be amended, effective March 8, 2010 to include the Tree Conservation fees as outlined in report DTS-10-007, and subsequently included in the 2011 comprehensive schedule of fees and charges, and updated accordingly thereafter; and further, That the Tree Conservation By-law be incorporated into the City of Kitchener Municipal Code." Carried. Mayor C. Zehr advised of an additional item arising from the Finance and Corporate Services Committee meeting held earlier this date that requires Council's consideration due to the fact, the event in question will take place prior to the next regular Council meeting. Moved by Councillor G. Lorentz Seconded by Councillor J. Smola "That in accordance with Chapter 25 of the City of Kitchener Municipal Code (Council Procedure), the following item be added to the Special Council agenda this date: • the recommendation arising from the Finance and Corporate Services Committee meeting this date regarding the licence for the Sexual Assault Support Centre of Waterloo Region. Carried with the required 2/3 majority of the members in attendance. Moved by Councillor G. Lorentz Seconded by Councillor J. Smola "That the Sexual Assault Support Centre of Waterloo Region be granted permission to sell refreshments in the City Hall Rotunda on March 17, 2010, provided the necessary licence is obtained, including Health approval." Carried. Mayor C. Zehr, advised of two additional by-laws for three readings this date, being: a by-law to control and implement fees for Site alterations; and, a by-law to conserve trees on private property and establish fees for Tree Conservation. SPECIAL COUNCIL MINUTES MARCH 8, 2010 - 64- CITY OF KITCHENER Moved by Councillor C. Weylie Seconded by Councillor J. Smola "That leave be given the Mover and Seconder to introduce the following by-laws for three readings and that the same be taken as read a first, second and third times, be finally passed and numbered serially by the Clerk. (a) To confirm all actions and proceedings of the Council (By-law No. 2010-041) (b) Being a by-law to prohibit or regulate the destruction or injuring of trees on private property. (By-law No. 2010-042) (c) Being a by-law to prohibit or regulate the placing or dumping of fill, the removal of soil and the alternation of the grade of land. (By-law No. 2010-043)." Carried. On motion the meeting adjourned at 9:43 p. m. MAYOR CLERK