HomeMy WebLinkAboutFIN-10-033 - T10-002 - Road & Surface Constructionl
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-03-22
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Larry Gordon, Director of Supply Services (2214)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2010-03-11
REPORT NO: FIN 10-033
SUBJECT: T10-002 -Road and Surface Construction
RECOMMENDATION:
That tender T10-002, Road and Surface Construction, be awarded to COCO Paving INC.,
Petersburg, Ontario at their tendered price of $3,235,745.41, including provisional items and
contingencies of $256,943.31 plus G.S.T. of $161,787.27 for a total of $3,397,532.68 and
further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND:
As part of a three-year cyclical review process, the City of Kitchener's roadway network is
evaluated by consulting engineers in terms of surface distress, ride comfort and structural
adequacy. Collectively, these evaluations determine an overall pavement quality rating for each
road section within the entire network.
As a result of this network survey, a performance prediction model is created and an overall
need analysis is performed. Typically, pavement quality ratings will decrease over time and it is
necessary to model deterioration ratings or values in order to estimate network need
requirements. The final results of this evaluation process is a recommended pavement
improvement program stating which pavement sections to rehabilitate, the year in which
rehabilitation should be implemented, and the type of rehabilitation.
Once completed, the Asset Management group of Engineering Infrastructure will analyse this
information and compare this data in relationship with additional assets located within the road
right-of-way. Such assets include sidewalks, curbs, gas, water, storm and sanitary sewers.
Upon this asset assessment or evaluation, a road improvement program is prepared and
implemented on an annual basis; this program is called Road and Surface Construction.
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REPORT:
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Twelve (12) potential bidders picked up tender documents, and by the
closing date of Thursday February 25th, 2010, three (3) tenders had been received.
The tenders were reviewed by R. Trussler, Construction Project Manager, who concurs with the
above recommendation.
The following tenders were received:
COCO Paving INC. Petersburg ON $3,397,532.68
Steed and Evans Limited St. Clements ON $3,724,809.38
Capital Paving Inc. Guelph ON $3,962,085.75
FINANCIAL IMPLICATIONS:
Funding will be provided from Current Balance Internal Order Group -Resurfacing City Streets,
Current Balance Internal Order Group -Major Improvements Various Streets, Additional
Revenue Internal Order 56000220 2010 Budgets, Additional Revenues Internal Order 71,
52000117 -Belmont Avenue, Surf. Reconstruction, Additional Revenue Internal Order 99,
4345, 56000167 - Breithaupt Avenue Reconstruction, Additional Revenue Internal Order 185,
56000193 -Clark Avenue Reconstruction, Additional Revenue Internal Order 76, 56000162 -
Clive Road Reconstruction, Additional Revenue Internal Order 106, 56000170 -Duke Street E.
Reconstruction, Additional Revenue Internal Order 125, 56000183 - Water/Francis
Reconstruction, Additional Revenue Internal Order 52000350 - Greenbrook Dr. ISF, Additional
Revenue Internal Order 151, 108, 56000187 -Guelph Street Reconstruction, Additional
Revenue Internal Order 83, 56000164 Madison Avenue Reconstruction. Additional Revenue
Internal Order 134 -Vanier Drive.
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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