HomeMy WebLinkAboutFIN-10-053 - E09-104 - Consultant Serv - Strasburg Rd Ext:l
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REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-03-22
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Larry Gordon, Director of Supply Services (2214)
WARD(S) INVOLVED: 4
DATE OF REPORT: 2010-03-17
REPORT NO: FIN 10-053
SUBJECT: E09-104 -Consultant Services -Strasburg Road Extension (Rush
Meadow Street to New Dundee Road)
RECOMMENDATION:
That Expression of Interest E09-104, Consultant Services -Strasburg Road Extension (Rush
Meadow Street to New Dundee Road), be awarded to SNC-Lavalin INC., Toronto, Ontario at
their estimated fee of $2,321,991.44, including a contingency of $211,090.14 plus G.S.T. of
8,920.46, H.S.T. of 278,665.70 for a total of $2,609,577.60 based on a satisfactory contract
being negotiated and an upset fee being established, and further that the Mayor and City Clerk
be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND:
The City of Kitchener is responsible for the management and construction of Strasburg Road
Extension from Rush Meadow Street to New Dundee Road. In accordance with the 2004 &
2009 Development Charge Background studies recommend that the Strasburg Road be
extended from Rush Meadow Drive to New Dundee Road. Therefore, it must be ensured that
the required road extension must be completed in a timely manner to accommodate
developments within this area.
Further, the City of Kitchener requires Consulting Engineering Services to complete planning
and design requirements for the extension of Strasburg Road from Rush Meadow Street to New
Dundee Road. This project has been divided into two parts:
PART A: Schedule "C" Municipal Class Environmental Assessment (EA) for Strasburg Road
from 500m North of Stauffer Drive to New Dundee Road and;
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PART B: Detailed Design and Contract Administration for Strasburg Road from Rush Meadow
Street to Robert Ferrie Drive
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of G. Murphy, Director of Engineering, B. Korah, Manager of Development
Engineering L. Gordon, Director of Supply Services.
Expressions of Interest were advertised in The Record, on The City of Kitchener Home Page
and on the Internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by sixteen (16)
interested parties, and by the closing date of Thursday January 7th, 2010, eight (8) responses
had been received.
The Review Committee met on Tuesday February 4th, 2010 to review the submissions and a
shortlist, of four candidates was selected for interviews. The Committee met on Friday February
26th, 2010 to interview the shortlisted candidates. The Committee elected to award the project
to SCN -Lavalin INC., Toronto, Ontario
A listing of the responding parties follows for your reference.
SNC-Lavalin Inc., Toronto
HDR Corporation/iTrans, Cambridge
Delcan, Kitchener
UEM (Urban & Environmental Management Inc.), Mississauga
Dillon Consulting Limited, Cambridge
AECOM Canada Ltd., Kitchener
The Sernas Group, Whitby
Hatch Mott MacDonald, Kitchener
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Orders # 233, 52000124, 52000275 to 278 -Strasburg
Road Extension
Financial Report is attached.
* Tender costs are net of any applicable rebates.
Year to date Budget numbers include 2010 approved capital budget amounts plus Projected
revenues includes funding form 2011 to 2020, in accordance with the Development Charges
Background Study. Approximately $8.9 million of funding is expected in 2020.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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