HomeMy WebLinkAboutEnv - 2012-10-18 - Council Policy I-590 ENVIRONMENTAL GRANT PROGRAMÐÑÔ×ÝÇ ÒËÓÞÛÎæ ×óëçð
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COUNCIL POLICY RESOLUTION
POLICY NUMBER: I-590 DATE: OCTOBER 4, 2004
AMENDED: OCTOBER 6, 2008
AMENDED: MARCH 15, 2012
POLICY TYPE: FINANCIAL
SUBJECT: GRANT PROGRAM - COMMUNITY ENVIRONMENTAL IMPROVEMENT
POLICY CONTENT:
1. Purpose
Grants are provided to organizations that operate within the City of Kitchener. The purpose
of the program is:
a) t, water and land
resources and encourage them to be involved in solutions to improve the quality of
those resources;
b) to foster a sense of environmental stewardship;
c) to promote community environmental awareness;
d) to promote and initiate the development of community based environmental projects;
e) to support environmental research.
2. Funding Source
Funding is available to a maximum of $3,000.00 for each project in a given year to be
funded from the Environmental Stewardship Capital Account.
3. Criteria
a) Applicants:
i. Applications will be accepted from non-profit groups, neighbourhood associations
and communities of interest. A community of interest is defined as a group of
individuals who voluntarily associate with each other because they have
identified common environmental concerns that impact the city.
ii. Applicants must demonstrate an ability to initiate and follow through on projects
by having an organizational structure in place to lead and manage the activities
and to account for finances.
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iii. Applicants must submit a completed community environmental improvement
grant application form, along with all supporting documents as noted in the
application form, by the deadline to the City of Kitchener.
iv. Applicants are encouraged to propose projects that provide as much public
participation and access as possible, e.g. minimum charge or no admission
charge whenever possible.
v. Applicants seeking continual support for a project are encouraged to seek other
funding sources but may reapply every three years.
vi. A limit may be placed on the number of applications considered from schools or
school related entities in a given year.
b) Projects:
i. Each p
strategic objectives as documented in the City of Kitchener Strategic Plan for the
Environment and other policy documents, namely: Natural Heritage Systems and
Recreational Amenity Areas, Water Resources, Air Quality, Land Resources and
Growth Management, Energy Systems, Resource Consumption and Waste
Management, and Environmental Education and Public Awareness.
ii. Projects must consider inclusion and accommodation of persons with disabilities.
iii. Projects should normally be completed within one calendar year from the date
the application is approved.
iv. Projects that conflict with or are in direct competition with projects performed by
the City will not be supported.
v. Projects provided by the applicant for which funding is requested must be
provided directly to the citizens of Kitchener.
c) Financing:
i. Projects that bring additional external financing, material or human resources to a
project through partnerships are favoured over projects that are only sponsored
by the City of Kitchener.
ii. Funding for consultants or professional salaries will only be eligible if provided
within the context of a partnership with other funders. Applicants must be
operating for City of Kitchener residents. A pro-rated contribution may be
considered where residence of participants is mixed with other municipalities.
Such fees may be allowed to a maximum of $500.00.
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iii. Where applicable, proof of adequate liability insurance should be presented by
the applicant requesting the grant.
iv. Projects that are the responsibility of other levels of government Municipal,
Regional, Provincial or Federal will not be eligible for a Community
Environmental Improvement Grant.
v. Projects dget process, Tier 1 or 2
Community Grants or Community Garden Grant will not be eligible for a
Community Environmental Improvement Grant.
vi. Community Environmental Improvement Grants are intended for one time
funding only for a specific project.
vii. Projects that distribute funds to other organizations will not be considered, e.g.
fundraising events.
viii. Costs that are associated with ongoing business activity and not a specific
requirement of the proposed initiative will not be eligible for a Community
Environmental Improvement Grant, e.g. office supplies, telephone/internet fees,
salaries, in-kind donations or volunteer time, travel and accommodation costs
etc.
d) Revisions:
i. Any changes to the project timeline, nature and or content of an approved project
shall be subject to a revised proposal being submitted to the Environmental
Committee which will forward a recommendation to City council as to whether the
previously approved funding should be withdrawn.
ii. Failure to submit a revised proposal may result in the withholding or repayment
of funds.
e) Recognition:
i. Applicants
contribution. The City will provide its corporate logo and corporate name for use
in promotional literature and material that may be prepared by the
organization/group for which a grant has been received. Such promotional
material and literature is
Standards Manual. The format of the recognition will be negotiated by staff and
the organization/group.
ii. Applicants receiving a grant must give a presentation to the Environmental
Committee at the June Committee meeting. A final report detailing grant
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expenditures, summary of activities undertaken, environmental outcomes
achieved that include photographs, copies of media coverage received or written
feedback must be submitted within one month of the completion of the project or
at the November committee meeting, whichever occurs first.
iii. All project documentation and photographs become the property of the City of
Kitchener for use on its website or other educational material or events.
4. Grant Submission Process
a) All grant requests will be reviewed and evaluated by the Environmental Committee and
City of Kitchener staff.
b) Community Environmental Improvement Grant applications will be received onceper
year, normally in mid-September (specific deadline dates will be published annually).
c) A sub-committee of the Environmental Committee will make grant recommendations
based upon input from Environmental Committee members to allocate resources within
budget.
d) Applicants will be notified of the sub-
consideration by the Environmental Committee, normally in October (specific deadline
dates will be published annually).
e) Applicants who request a grant will be afforded the opportunity to address the
Environmental Committee or appropriate Standing Committee of Council as a delegation
p-law; delegations are permitted to address the
Committee for a maximum of five (5) minutes.
f) Generally, grant recommendations will be brought forward for consideration by Council
at an appropriate Standing Committee of Council meeting, normally in November or
December (specific date will be published annually).
g) All decisions made by the appropriate Standing Committee of Council must be ratified by
considered at the next regularly scheduled meeting of City Council.
h) Formal notification of successful grant recipients and amounts will be sent to applicants
following decisions by Council.
i) Payment of grants will occur after Council approval.
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