HomeMy WebLinkAboutFIN-19-046 - T19-042 Queen Street LightingREPORT TO:Committee of the Whole
DATE OF MEETING:2019-05-27
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Wards 9and10
DATE OF REPORT:2019-05-15
REPORT NO.:FIN-19-046
SUBJECT:T19-042 Queen Street Lighting
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RECOMMENDATION:
That Tender T19-042Queen Street Lighting, be awarded as follows:
Tender item for Poles(including accessories) to Gerrie Electric Wholesale Limited,
Burlington, Ontario, at their tendered price of $113,760.64, plus H.S.T. of $14,788.89, for a
total of $128,549.53; and
Tender item for Luminairesto King Luminaire Co Inc.o/a StressCrete Ltd, Burlington,
Ontario, at their tendered price of $50,820., plus H.S.T. of $6,606.60, for atotal of
$57,426.60.
BACKGROUND:
Engineering Services is proceeding with the purchase of ornamental street lights for the Queen
Street Placemaking Project. The street lights will be installed next year as a part of the
placemaking construction project.
This purchase is being completed as part of the Council endorsed Queen Street Placemaking
Plan.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply: b. the
Tenders were advertised publicly on the City of Kitchenerwebsite.Documents were
downloaded by nineteen (19) interested parties and by the closing date of Wednesday March
13, 2019, five (5) tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid PriceAward Price (incl. HST)
King Luminaire Co IncBurlington ON$57,426.60$57,426.60 *
Westburne Electric LondonON$191,485.28
Gerrie Electric Wholesale
LimitedBurlington ON$192,525.60$128,549.53*
Anixter Power Solutions
Canada, Inc.Colborne ON$196,168.00
1891793 Ontario Limited London ON$270,539.72
Award has been split between two (2) companies, to the lowest price per pole and luminaire.
The tender was reviewed by J.Seip,Engineering Technologist, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget, in addition to funds to be received from the Ontario
Main St Revitalization Grant, and Transportation Planning's Ornamental Lighting Fund. The
total estimated surplus/(deficit) (E) will remain within the account to fund the construction phase
of the project.
Tender T19-042
Queen Street Lighting
The total budget for all phases of this project is $ 2,010,000.00
Estimated Cost for this Phase of Work
Tender T19-042 costs, including HST185,976.12
less: HST rebate on tender(18,498.86)
Net Cost Being Awarded167,477.26 A
Projected Costs: Staff Time/Material Testing-
Total Estimated Cost for this Phase of Work$ 167,477.26 C
Budget for this Phase of Work
Capital out of Current8,000.00
Federal Gas Tax Reserve8,000.00
Tax Capital Reserve38,000.00
Ontario Main St Revitalization Grant50,000.00
Transfer from Transportation Planning -Ornamental Lighting Fund65,000.00
Total Budget for this Phase of Work$ 169,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)1,522.74 D
Estimated Surplus/(Deficit) from previous phases1,757.65
Total Estimated Surplus/(Deficit) $ 3,280.39 E
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COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER: (OPTIONAL HEADING)
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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