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HomeMy WebLinkAboutEnv Agenda - 2019-06-20Environmental Committee Agenda Thursday, June 20, 2019 Office of the City Clerk 4:00p.m.-6:00 p.m. Kitchener City Hall nd 200 King St.W. -2Floor Conestoga Room Kitchener ON N2G 4G7 Page 1Chair Tia DriverVice-Chair Alison Gingrich Regehr Delegations -law, delegations are permitted to address the Committee for a maximumof 5 minutes. Discussion Items Sustainable Urban Forest Strategy & Implementation Plan(45min) Dave Schmit, Project Manager,EnvironmentalandUrban Forest Neighbourhood Planning Review: Hidden Valley Land Use Master Plan(60min) Brandon Sloan, Manager, Long Range Policy & Planning Work Plan & Sub Committee Discussion(15min) Information Items None Cody Boomer CommitteeAdministrator ** Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1866-969-9994 ** Date:June 5, 2019 To:Environmental Committee, June 20, 2019 From: David Schmitt, Environmental & Urban Forest Project Manager, Parks & Cemeteries, Infrastructure Services Subject: Kitchener’s first Sustainable Urban Forest Strategy & Implementation Plan Staff attended the Environmental Committee on May 2, 2018 seeking input on the draft Sustainable Urban Forest Strategy. During this eight week engagement process, staff presented the draft at a strategic council session, attended committee meetings, and received input from more than 100 residents through Engage. There was strong support for the draft strategy resulting in only minor changes to the final version presented and approved by Council on April 29, 2019. During the fall / winter, staff developed a phased implementation plan guided by the fifteen actions identified in the strategy and based on Council priorities. The first phase (2019 – 2021), was approved by Council through the 2019 budget process and includes: Increasing tree planting activities on city lands to address existing backlog Two new tree planting pilots o City-wide subsidized tree planting pilot on residential property (Reep) o Neighborhood tree planting in city parks (Lovemyhood) Setting a tree canopy target, tree planting plan, and best practices Identifying and removing at-risk trees Improving customer service The staff report (INS-19-008), approved by Council on April 29, also included a five-year implementation strategy with the following recommendations: Increase tree planting to achieve a defined canopy target Implement a proactive management program for City owned trees Explore options to enhance conservation and protection of the urban forest Develop a natural area management plan Develop an emergency response plan Review tree planting pilots With Council’s approval, the timing and funding for these actions will be addressed through the departmental business planning and future budget process (2020-2024). In addition to the information provided in your package, more resources can be found on the City’s . website at www.kitchener.ca/trees Staff look forward to answering the committee’s questions and discussing how the committee can assist with the implementation of Kitchener’s first Sustainable Urban Forest Strategy. 1 - 1 REPORT TO: Community and Infrastructure Services Committee DATE OF MEETING: April 15, 2019 SUBMITTED BY: Niall Lobley, Director, Parks & Cemeteries, 519-741-2600 ext. 4518 PREPARED BY: Niall Lobley and David Schmitt WARD (S) INVOLVED: All DATE OF REPORT: March 12, 2018 REPORT NO.: INS-19-008 SUBJECT: Approval of Sustainable Urban Forest Strategy (2019 – 2028) & Implementation Plan __________________________________________________________________________________________ RECOMMENDATION: That Kitchener’s Sustainable Urban Forest Strategy (2019-2028), attached as Appendix A to INS-19-008 be approved as the City’s guiding document for planning, engaging, maintaining, protecting and planting Kitchener’s urban forest; and That the Implementation Plan, for the Sustainable Urban Forest Strategy, contained within this report be received; and Consideration of the recommendations herein be referred to the departmental business planning process and future budget processes. That staff be directed to provide a grant of up to $40,000 a year as approved in the 2019 budget, to REEP Green Solutions to deliver a subsidised tree planting program in 2019, 2020 and 2021 BACKGROUND: Direction to develop and bring forward Kitchener’s first urban forest strategy for council’s consideration comes from the 2015-2018 Strategic Plan for Kitchener. Within the Strategic Priority – Sustainable Environment and Infrastructure, strategy, 4.1 identifies the need to manage and enhance the urban forest so that it continues to make a long-term contribution to the livability of Kitchener, and the strategic action, SE06, requests that a sustainable urban forest management program for public and private lands be developed. With this direction staff developed in the winter of 2017 a Background Document – Developing a Sustainable Urban Forest Program, a tree canopy report based on 2014 GIS imagery and an urban forest story map allowing residents to discover their urban forest in their neighbourhood. All of this information was made available on the city’s website (under resources), at *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1 - 2 www.kitchener.ca/trees, which continues to be the primary source of information for Kitchener’s urban forest. This background work identified key principles, listed below, that have strongly influenced the development of the strategy. 1 1) The urban forest includes all trees on publicand private lands 2) The community plays a key role in maintaining and enhancing the urban forest, particularly on private lands, where a significant proportion of the urban forest is found. 3) Trees and the larger urban forest provide significant economic, environmental and social benefits to the community. 4) A sustainable urban forest maximizes benefits while minimizing the associated costs and risk. In contrast to traditional corporate assets trees provide their greatest benefits during their latter stages of life. Using this information and after an extensive community engagement process (see community engagement section for details) staff developed: Kitchener’s first, Sustainable Urban Forest Report Card (2017), which assigned the current reactive program a fair condition (for the full report see resources www.kitchener.ca/trees). The report card provides a benchmark for where we are today, and allows us to measure our progress going forward. It’s a Tree’s Life: Kitchener’s Sustainable Urban Forest Strategy (Draft) In May 2018, Council received the draft Sustainable Urban Forest Strategy, identified near-term implementation priorities to guide the 2019 budget process, and launched the final stage of public engagement on the contents of the strategy. REPORT: This report is intended to: 1. Present the final version of the Sustainable Urban Forest Strategy; and, 2. Outline the implementation priorities for the Strategy for Council’s consideration. 1 Public lands includes parks, open spaces, streets, boulevards, cemeteries, golf courses, community centres, along trail systems and in our natural and forested areas. The City is the largest single land owner of the Urban Forest in Kitchener, but the majority of the Urban Forest is owned by multiple private landowners and homeowners, The Urban Forest on private lands includes trees in front and rear yards, in fields and developer owned land parcels, around schools and businesses. 1 - 3 It’s a Tree’s Life: Kitchener’s Sustainable Urban Forest Strategy, 2019 The Sustainable Urban Forest Strategy (SUFS) provides the community vision for a sustainable urban forest as well as a framework (Plan, Engage, Protect, Maintain, Plant) for what actions are required to achieve a sustainable urban forest. Using the principles of a sustainable urban forest program and the results of the community engagement process, this strategy presents: The community’s vision and goal for a sustainable urban forest, The five branches of a sustainable urban forest, and Fifteen actions that the city and community can work collaboratively on to move towards a sustainable urban forest. Public Engagement onthe development of the strategy was extensive and is outlined in the “Community Engagement” section of this report. Largely positive feedback on the draft SUFS was obtained through an Engage Kitchener survey, which has informed the final draft. Appendix A provides the Sustainable Urban Forest Strategy. Implementing the Sustainable Urban Forest Strategy: Priorities & Actions The strategy presents a long-term vision and comprehensive list of actions that can be undertaken to develop a sustainable urban forest. Recognizing that it will take time and resources to implement the SUFS, staff recommend that an iterative approach to implementation isadopted whereby the plan is implemented in 5-year implementation stages. At each stage, staff will review and report on key performance indicators, successes and challenges. At the May 7, 2018 Strategic Council Session, Council endorsed five implementation priorities for the SUFS to guide the 2019 budget process and near-term actions. These priorities are: 1. Address areas of risk 2. Address key gaps 3. Improve customer service 4. Continue work that will support tree planting on private lands 5. Protect Trees Table 1 provides a summary of actions that are underway, require minimal financial support or were approved through the 2019 budget and represent ‘quick wins’ to advance the City in achieving a sustainable urban forest. 1 - 4 Table 1: Current Actions SUFS Action What we are doing Initiation Timing Plan for a Sustainable 2019+ Establishing the forestry operational model Forest required to implement the SUFS Identify & Remove at Risk Developing risk and inspection toolsand Trees address areas of high risk as identified through the inspection process Establish a tree canopy target based on updated GIS imagery Work with the Community 2019-2021 Pilot program with REEP Green Solutions to develop a non profit tree to support tree planting and maintenance planting and stewardship on private property to be launched in April program this year as an initial 3 year pilot Increase Tree Planting Activities Improve Customer 2019+ Engaging an Operations Technologist, Service Forestry to help respond to more than 1500 customer queries each year and manage service requests Develop service levels Develop a tree planting and 2019-2022 Developing an enhanced tree planting soils management plan for program to address the currentbacklog City Lands (2018) of City tree replacement Increase Tree Planting Activities Embrace Love My Hood 2019+ Delivering a pilot tree planting programin Increase Tree Planting City parks as part of LMH Greening Activities initiative Non Bold Text indicates action taken directly from Sustainable Urban Forest Strategy Bold Text indicates ‘quick win’ action approved in OP05 Issue Paper from 2019 Budget submissions 5-Year Implementation Strategy In addition to the ‘quick wins’ identified in table 1, staff considered actions that are aligned to the priorities established by Council and respond to community feedback. In addition, staff have identified actions that align to other corporate initiatives such as the Customer Service Strategy, the Corporate Climate Action Plan, and Love My Hood in an effort to support multiple community and corporate goals. 1 - 5 Table 2 provides a summary of SUFS actions that are recommended for implementation in the first 5-year implementation period to sustain and build on quick wins in table 1, as well as address other priorities identified in the SUFS. Table 2: Five-Year Implementation Actions (2020 – 2024) SUFS Action What we would like to do Financial Impact Increased tree $$$ Address ongoing tree backlog and work planting to achieve Capital and towards achieving a defined canopy cover a defined canopy Operational targetBudget Implement a $$$ Implement routine inspection to meet Proactive Capital and established service levels Management Operational Under take an initial pilot (2020) on a Program for City Budget structural pruning program to inform future owned trees costs. Develop operational capacity to address tree management issues proactively through routine inspection and management, and meeting defined service levels Conserve and $ Explore options for enhanced conservation Protect the Urban Capital and protection of the urban forest on private Forest lands Develop a $ Complete natural area management plan sustainable natural Capital Budget area management plan Create an $ Develop an emergency response plan that will Emergency Operational allow us to respond effectively and efficiently Response Plan Budget to emergency events impacting the urban forest Community Pilots $ Review community pilots (REEP and Love My Capital Budget Hood) in 2020 and 2021 and, if successful, integrate them into our Forest Management Program Plan for a $$ Realign ongoing capital program elements into Sustainable Forest Operational a sustainable operating program (e.g. existing Budget staff resources; tree planting program; etc.) $ = Less than $50,000 a year $$ = $50,000 - $150,000 a year $$$ = More than $150,000 a year 1 - 6 As noted above, it is staff’s recommendation that the ongoing implementation of the SUFS be seen as iterative, with regular reports back to Council on achievements and progress, and that these be used to define next steps and inform budget direction in subsequent years. Staff will use the implementation plan to help inform the annual budget process and Council will have an opportunity to approve budget requests associated with the implementation plan. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Strategic Priority: Sustainable Environment and Infrastructure Strategy: 4.1 – Manage and enhance the urban forest so that it will continue to make a long- term contribution to the livability of Kitchener Strategic Action:SE06 – Sustainable Urban Forest Management Program FINANCIAL IMPLICATIONS: At this time there are no financial implications. The attached strategy and implementation plan will be used to inform future budget processes. Staff will be seeking to build operational sustainability into future budget cycles aligned with these priorities. This will include staff seeking additional FTE staff to support ongoing implementation. Through the budget process, and business planning process, Council will be provided options around level of investment to deliver on the Sustainable Urban Forest Strategy; these options will impact the extent and speed with which implementation is achieved. COMMUNITY ENGAGEMENT: Kitchener’s trees, and the larger urban forest continue to be identified as being important to the community. Recognizing the key role the community, neighbourhoods and individual’s play in maintaining and enhancing the urban forest a comprehensive and successful community engagement process was a key objectives of this project. Residents were informed about this project through information and updates on the city’s website, social media, newspaper articles, radio interviews, phone calls, direct mailings, emails, bookmarks, posters, colouring sheets, along with attending meetings/events and promoting the “10 ways trees help us”. 1 - 7 During the summer and fall of 2017, staff connected and consulted with more than 1,800 citizens by attending: Special events (e.g. Cherry Park Festival), Neighbourhood meetings, City events (e.g. Kitchener Market, Bikefest, Earth Day), Citizen committees, along with holding, Council / Mayor interviews, Public tree walks / talks (60+ people), Two community workshops attended by 72 residents , and an Engage survey(78 respondents) Out of this first phase of engagement five key themes, which have been incorporated into the strategy(pg. 11-12), emerged and are listed below: 1) Recognize the value of trees 2) Sustain our existing urban forest 3) Grow the urban forest 4) Communicate and provide information 5) Involve neighbourhoods th In the spring of 2018 (May 7) staff attended a Strategic Council Session (INS-18-025) to present council with the draft sustainable urban forest strategy, seek their input and launch the public review of the draft strategy. Staff also attended the Environmental Committee, and Safe and Healthy Community Advisory Committee. Through a second Engage survey residents provided their comments on the draft strategy from May to June 2018. During those eight weeks, 116 residents provided comments. Overall there was strong support for the draft strategy and proposed actions. A full list of all of the comments received can be viewed in Appendix B of this report. In addition, previously engaged stakeholders were informed that this report was being considered by Council and the report has been posted to the City’s website with the agenda in advance of the council/committee meeting. ACKNOWLEDGED BY: Denise McGoldrick, General Manager, Infrastructure Services 1 - 8 9 ! - 1 Tusbufhz! 312:.3139 Ju“t!b!Usff“t!Mjgf;! Ljudifofs“t! Tvtubjobcmf! Vscbo!Gpsftu! 10 - 1 11 - 1 bhfnfou!—!xibu!xf!ifbse difofs“t!Tvtubjobcmf!Vscbo!Gpsftu!Tusbufhz! 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H ! ! ! e e t r o N ! ! ! ! ! ! ! ! H ! ! o ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! e r C ! ! ! !! Josh Shea, Natural Area CoordinatorDave Schmitt, Environmental & Urban Forestry Project ManagerNick Gollan, Manager of Stormwater UtilityClaire Bennett, Corporate Sustainability Officer Ad hoc, on-going throughout yearMay/June 2019 potential agenda item. Timing on specific actions TBD.Sept/October 2019 potential agenda item.2019 Ongoing / Annual ) ) ) ) ) Strategic Plan for the Environment Strategic Plan for the Environment Strategic Plan for the Environment Liaison to sit on Kitchener's Bee City Working Group and report back to , and seek advice as necessary from, Environmental Committee. Opportunities for projects: habitat stewardship; education and outreach; and celebration.Project to increase forest cover / woodland habitat in Kitchener. Strategy approved April 2019. Specific actions for Committee involvement TBD.Consult Stormwater Utility staff to assess opportunities to help promote Low Impact Development retrofits and the stormwater credit policy in neighbourhoods or other outreach. Participate in the creation of the long-term Community Climate Action Plan to 2050 preparation (80% by '50 target). Strategic Plan for the Environment Strategic Plan for the Environment Bee City Kitchener Working GroupUrban Forest Strategy ImplementationWater Management StewardshipCommunity Climate Action Plan: Project(s) / Action(s) to Support and Kitchener Natural Heritage System (Theme 1 of the Land Resource and Growth Management (Theme 4 of the Energy Systems and Climate Action (Theme 5 of the Cody Boomer, Committee Administrator Fall 2019 Coordinate and meet with other municipal committees to discuss activities, interests and actions Strategic Plan for the Environment Coordination with other Municipal Environmental Advisory CommitteesProvide advice or information on environmental matters referred to the committee by Council and staff as per: the Terms of Reference (Council Policy I-100)