HomeMy WebLinkAboutCouncil Agenda - 2018-06-11 COUNCIL AGENDA
MONDAY, JUNE 11, 2018 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST
1. COMMENCEMENT –
Singing of "O Canada".
2. MINUTES –
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held May 7,
2018 and special meetings held May 7, 8 & 28, 2018) – Councillor Z. Janecki.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE –
a. Emails acknowledging receipt of Council’s resolution regarding two-way all-day GO rail
service and high speed rail line, dated May 15-16, 2018, from B. Funes, Executive
Correspondence Officer, Prime Minister’s Office; K. Wynne, Premier of Ontario; and, H.
Woolsey, City Clerk’s Office, City of London.
b. Flag Request under Policy MUN-FAC-442:
Eritrean-Canadian Community of Kitchener-Waterloo & Area – May 24-30, 2018.
5. PRESENTATIONS –
a. Ms. Tova Davidson, Executive Director, Sustainable Waterloo Region to present an
update on Sustainable Waterloo Region.
b. Mayor B. Vrbanovic and Marla Pender, Facilitator of Volunteer Resources – To present
Certificates of Appreciation and Long Service Recognition Awards to volunteer groups and
committees.
6. DELEGATIONS – NIL
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS – NIL
9. NEW BUSINESS –
a. Regional Council Update – Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS --- 1ST READING –
a. To further amend By-law No. 88-171, being a by-law to designate private
roadways as fire routes and to prohibit parking thereon. (Amends By-law 88-171
to add or delete areas of jurisdiction)
b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-
street and off-street parking of vehicles for use by persons with a disability, and
the issuing of permits in respect thereof. (Amends By-law 2008-117 to add or
delete areas of jurisdiction)
c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized
parking of motor vehicles on private property. (Amends By-law 2010-190 to add
or delete areas of jurisdiction)
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
COUNCIL AGENDA
MONDAY, JUNE 11, 2018 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST
__________________________________________________________________________________________
d. Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code
regarding By-law Enforcement. (Amends Schedule ‘A’ to add or delete the name
of a Municipal Enforcement Officer)
e. To confirm all actions and proceedings of the Council.
12. COMMITTEE OF THE WHOLE –
Chair, Councillor Z. Janecki.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING –
a. To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon.
b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street
and off-street parking of vehicles for use by persons with a disability, and the issuing of
permits in respect thereof.
c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property.
d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code
regarding By-law Enforcement.
e. To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, JUNE 11, 2018
CHAIR – COUNCILLOR Z. JANECKI
ND
A. BY-LAWS LISTED ON THE AGENDA – 2 READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
1.Tenders
Attached are reports from J. Lautenbach, Chief Financial Officer, recommending:
i. FIN-18-008 – T18-046 Metzloff Drive Road Reconstruction (Belmont Avenue
West to Patricia Avenue)
That Tender T18-046 Metzloff Drive Reconstruction (Belmont Avenue
West to Patricia Avenue), be awarded to Navacon Construction Inc.,
Brantford, Ontario, at their tendered price of $1,129,818.65 including
provisional items and contingencies of $219,860., plus H.S.T. of
$146,876.43, for a total of $1,276,695.08.
ii. FIN-18-009 – T18-009 Supply Domestic Water Meters, Appointment Scheduling
& Installation Services
That Tender T18-009 Supply Domestic Water Meters, Appointment
Scheduling & Installation Services, be awarded to Neptune Technology
Group (Canada) Ltd., Mississauga, Ontario, at their tendered price of
$969,950.39, plus H.S.T. of $126,093.55, for a total of $1,096,043.94, for
a one (1) year term, with an option to renew for four (4) additional twelve
(12) month terms.
iii. FIN-18-010 – T18-075 Schweitzer Street (Bridge Street to Daniel Avenue)
Watermain Replacement
That Tender T18-075 Schweitzer Street (Bridge Street to Daniel Avenue)
Watermain Replacement, be awarded to J. Weber Contracting Limited,
Breslau, Ontario, at their tendered price of $1,363,252.12, including
provisional items and contingencies of $128,565., plus H.S.T. of
$177,222.77, for a total of $1,540,474.89.
iv. FIN-18-011 – P18-048 Professional Services – 2018 Sediment Survey and
Assessment of Stormwater Management (SWM) Ponds
That Proposal P18-048 Professional Services - 2018 Sediment Survey
and Assessment of Stormwater Management (SWM) Ponds, be awarded
to Ecosystem Recovery Inc., Kitchener, Ontario, at their estimated fee of
$291,989.50, including contingencies of $26,544.50 plus H.S.T. of
$37,958.64, for a total of $329,948.14, based on a satisfactory contract
being negotiated and an upset fee being established.
v. FIN-18-013 – T18-086 Asphalt Multiuse Trail and Concrete Sidewalk Infill
Construction
That Tender T18-086 Asphalt Multiuse Trail and Concrete Sidewalk Infill
Construction, be awarded to 410754 Ontario Limited o/a Sousa Concrete,
Branchton, Ontario, at their tendered price of $1,200,173.40, including
contingency of $50,000., plus H.S.T. of $156,022.54, for a total of
$1,356,195.94.
2
COMMITTEE OF THE WHOLE JUNE 11, 2018
B. ADMINISTRATIVE REPORTS - CONT'D
2.COR-18-005 – Encroachment Request for Sign and Light Fixtures Projecting Over
King Street West – 45 King Street West
Attached is Corporate Services Department report COR-18-005 (E. Mogck), dated June
5, 2018.
That the Mayor and Clerk be authorized to execute an Encroachment
Agreement, satisfactory to the City Solicitor, with the owner or tenant of the
property municipally known as 45 King Street West to permit a projecting
business sign and projecting lighting fixtures over King Street West.
Rise and Report
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD (S) INVOLVED: Ward 9
DATE OF REPORT: 2018-05-30
REPORT NO.: FIN-18-008
SUBJECT:T18-046 Metzloff Drive Reconstruction (Belmont Avenue West to
Patricia Avenue)
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T18-046 Metzloff Drive Reconstruction (Belmont Avenue West to Patricia
Avenue), be awarded to Navacon Construction Inc., Brantford, Ontario, at their tendered
price of $1,129,818.65 including provisional items and contingencies of $219,860., plus
H.S.T. of $146,876.43, for a total of $1,276,695.08.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Metzloff Drive (Belmont Avenue
West to Patricia Avenue). The work includes the replacement of the existing sanitary sewer,
storm sewer, water supply system, roadway, curb and gutter, sidewalks and municipal service
connections to the street property line. The services were originally constructed in the 1940’s
and are in need of replacement.
The administration, design and tendering of this project has been completed by through the
use of a Consultant, the construction administration and inspection of this project will be
completed by a Consultant as well.
Council, as part of the 2018 budget process, has approved full funding for this project. The
project is scheduled to begin June 25, 2018, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-three (33) interested parties and by the closing date of Friday May 4,
2018, twelve (12) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.i - 1
The following tenders were received:
Bid Price
Navacon Construction Inc.BrantfordON $1,276,695.08 *
J.Weber Contracting LimitedBreslau ON $1,348,222.89
Oxford Civil Group Inc.Woodstock ON $1,428,605.61
Sierra Infrastructure Inc.Woodstock ON $1,434,000.01
Regional Sewer and Watermain Ltd. Cambridge ON $1,478,622.23
Steed and Evans LimitedSt. Jacobs ON $1,481,995.00
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,516,711.54
Terracon Underground Ltd. Brantford ON $1,536,867.10
Gedco Excavating Ltd. Brantford ON $1,544,037.92
Network Sewer and Watermain Ltd. Cambridge ON $1,652,864.95
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,690,442.95
E.& E. Seegmiller LimitedKitchener ON$1,749,340.40
The tenders were reviewed by K. Cobbe, IBI Group, the City’s Consultant for the project and
D.Lupsa, Design & Construction Project Manager, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will remain
in the account to be used towards final asphalt work.
1.i - 2
Tender T18-046
Metzloff Drive
The total budget for all phases of this project is $ 1,584,601.00
Estimated Cost for this Phase of Work
Tender T18-046 costs, including HST 1,276,695.08
less: HST rebate on tender (126,991.56)
Net Cost Being Awarded 1,149,703.52A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing 31,193.00
Total Estimated Cost for this Phase of Work $ 1,180,896.52C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 597,854.00
WIP - Road Reconstruction - Stormwater Utility 298,927.00
WIP - Road Reconstruction - Water Utility 402,901.00
Total Budget for this Phase of Work $ 1,299,682.00B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 118,785.48 D
Estimated Surplus/(Deficit) from previous phases 20,450.80
Total Estimated Surplus/(Deficit) 139,236.28 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.i - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD (S) INVOLVED: All
DATE OF REPORT: 2018-05-10
REPORT NO.: FIN-18-009
SUBJECT:T18-009 Supply Domestic Water Meters, Appointment Scheduling &
Installation Services
_________________________________________________________________________________________
RECOMMENDATION:
That Tender T18-009 Supply Domestic Water Meters, Appointment Scheduling &
Installation Services, be awarded to Neptune Technology Group (Canada) Ltd.,
Mississauga, Ontario, at their tendered price of $969,950.39, plus H.S.T. of $126,093.55,
for a total of $1,096,043.94, for a one (1) year term, with an option to renew for four (4)
additional twelve (12) month terms.
BACKGROUND:
The City requires the services of a contractor to provide domestic water meters, assume
customer contact management services, including appointment scheduling, meter exchange
work and follow up activities in support of Kitchener Utilities residential water meter
replacement program.
The City utilizes a contractor for a portion of the replacement work to manage the backlog of
water meters requiring replacement (meters 15 years or older).
The average annual spend over the past two (2) years was $951,467.89. The actual spend will
depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by eight (8) interested parties and by the closing date of Monday May 7, 2018,
two (2) tenders had been received.
The following tenders were received:
Bid Price
Neptune Technology Group (Canada) Ltd Mississauga ON $1,096,043.94*
Emco Corporation Kitchener ON$1,462,273.38
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.ii - 1
The price for the supply of water meters, appointment scheduling & installation services has
decreased 3.9% from the 2017-2018 contract.
The tender was reviewed by A. Mick, Utilities Engineer (Water), who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included
within the approved capital budget. The estimated surplus (D) will remain in the account to
fund similar work conducted by the City.
T18-009
Supply Domestic Meters, Appointment Scheduling & Installation Services
Total
Estimated Cost
T18-009 costs, including HST 1,096,043.94
less: HST rebate on tender (109,022.88)
Net Cost Being Awarded 987,021.06 A
Estimated Cost $ 987,021.06C
Budget
Balance in the Capital Account 496,093.42
2019 Capital Budget: Water Meters 887,000.00
Budget for this purchase $ 1,383,093.42 B
Estimated Surplus/(Deficit) (B - C) 396,072.36 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
1.ii - 2
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.ii - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD (S) INVOLVED: Ward 1
DATE OF REPORT: 2018-06-01
REPORT NO.: FIN-18-010
SUBJECT:T18-075 Schweitzer Street (Bridge Street to Daniel Avenue) Watermain
Replacement
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T18-075 Schweitzer Street (Bridge Street to Daniel Avenue) Watermain
Replacement, be awarded to J. Weber Contracting Limited, Breslau, Ontario, at their
tendered price of $1,363,252.12, including provisional items and contingencies of
$128,565., plus H.S.T. of $177,222.77, for a total of $1,540,474.89.
BACKGROUND:
Engineering Services on behalf of Kitchener Utilities is proceeding with the replacement of
watermain on Schweitzer Street from Bridge Street East to Daniel Avenue. The work includes
the replacement of existing water supply system, and municipal water service connections to
the street property line. The watermain was originally constructed in the 1960’s and is need of
replacement. In addition to replacing the water services on this street, the road top is in poor
condition and will be resurfaced.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Funds for construction have been approved by Council as part of the 2018 budget. The
project is scheduled to begin July 5th, 2018, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty (30) interested parties and by the closing date of Thursday May 24, 2018,
eight (8) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iii - 1
The following tenders were received:
Bid Price
J. Weber Contracting Limited Breslau ON $1,540,474.89 *
Sierra Infrastructure Inc. Woodstock ON $1,574,011.27
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,586,412.88
Navacon Construction Inc. Brantford ON $1,699,088.17
Terracon Underground Ltd. Brantford ON $1,739,317.41
Steed and Evans Limited St. Jacobs ON $1,783,592.01
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,839,576.04
E&E Seegmiller Limited Kitchener ON $2,287,660.82
The tenders were reviewed by J. Seip, Engineering Technologist, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget including funding for the watermain
replacement and road resurfacing. The deficit (D) will be funded by the Water Utility’s
Trenchless Rehabilitation account.
1.iii - 2
Tender T18-075
Schweitzer St. Watermain
The total budget for all phases of this project is $ 1,268,000.00
Estimated Cost for this Phase of Work
Tender T18-075 costs, including HST 1,540,474.89
less: HST rebate on tender (153,229.47)
Net Cost Being Awarded 1,387,245.42A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing 82,643.00
Total Estimated Cost for this Phase of Work $ 1,469,888.42C
Budget for this Phase of Work
Water Utility 926,000.00
Road Resurfacing 342,000.00
Total Budget for this Phase of Work $ 1,268,000.00B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (201,888.42) D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iii - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY: Amy Carr,Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED: All
DATE OF REPORT: 2018-06-01
REPORT NO.: FIN-18-011
SUBJECT: P18-048 Professional Services 2018 Sediment Survey and
Assessment of Stormwater Management (SWM) Ponds
__________________________________________________________________________________________
RECOMMENDATION:
That Proposal P18-048 Professional Services - 2018 Sediment Survey and Assessment
of Stormwater Management (SWM) Ponds, be awarded to Ecosystem Recovery Inc.,
Kitchener, Ontario, at their estimated fee of $291,989.50,including contingencies of
$26,544.50 plus H.S.T. of $37,958.64, for a total of $329,948.14, based on a satisfactory
contract being negotiated and an upset fee being established.
BACKGROUND:
The City of Kitchener owns and operates 112 Stormwater Management Facilities (SWMFs). As
part of our regulatory requirements under the Ontario Water Resources Act, we are required to
inspect, maintain and clean-out these facilities to ensure that they are functioning as designed.
SWMFs function by removing pollutants and sediments from our Stormwater Management (SWM)
network prior to discharging to a receiving watercourse. These facilities are designed with a
quality by removing pollutants and sediments decreases.
In 2016, the City completed the Integrated Stormwater Management Master Plan (ISWM-MP)
Municipal Class Environmental Assessment (EA), which included the assessment of the existing
conditions of stormwater, and environmental resources within the City. The EA included
recommended approaches for the various program elements, one of which was the evaluation of
SWMFs. The evaluation was to determine the effect of sediment accumulation on existing
SWMFs, and develop a prioritization list of those requiring clean-out based on the sediment
volumes present within each facility. The estimated sediment storage volumes used to prioritize
the facilities were drawn from sediment surveys completed in 2015 and 2008.
The 2018 sediment surveys is a crucial step to fulfil our legal obligations as owners to prevent
excessive buildup of sediments within these facilities by determining and refining sediment loading
rates, completing trend analysis and updating the clean-out prioritization list. The generally
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iv - 1
accepted standard to determine sediment volumes is to complete sediment volume surveys every
three years, and therefore a 2018 sediment survey is proposed.
REPORT:
This proposal was advertised publicly on the City of Kitchener website. Documents were
downloaded by twenty (20) interested parties and by the closing date of Friday April 6, 2018,
seven (7) proposals had been received.
The following proposals were received:
AECOM Canada Ltd. Kitchener ON
Cole Engineering Group Ltd. Kitchener ON
Ecosystem Recovery Inc. Kitchener ON *
MB Civil Design Group Inc. Hamilton ON
MTE Consultants Inc. Kitchener ON
NA Engineering Associates Inc. Stratford ON
Stantec Waterloo ON
The review committee rated the proposal submissions on the following criteria:
Project Manager Experience
Project Team Completeness and Experience
Understanding and Approach
Value Added Approach
Work Plan and Detailed Schedule
Detailed Engineering Fee
Knowledge of the City & Area
Amount of City Work Completed in the Past
Completeness of Proposal
The review committee met on Monday April 23, 2017, and recommends awarding the project
to Ecosystem Recovery Inc., Kitchener, Ontario.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation o
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
1.iv - 2
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. The remaining
surplus (D) will remain within the account to fund future projects within the Sediment
Management Program.
Request for Proposal P18-048
Sediment Survey and Assessment of Stormwater Management (SWM) Ponds
Estimated Cost
Request for Proposal P18-048costs, including 329,948.14
HST
less: HST rebate on tender (32,819.61)
Net Cost Being Awarded 297,128.53A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 20,000.00
Total Estimated Cost for this Phase of Work $317,128.53C
Budget
Funding available, net of encumbrances 755,912.55
Total Budget for this Phase of Work $755,912.55B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) 438,784.02D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY: Amy Carr,Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED: Ward 2, 4 and 10
DATE OF REPORT: 2018-06-04
REPORT NO.: FIN-18-013
SUBJECT: T18-086 Asphalt Multiuse Trail and Concrete Sidewalk Infill
Construction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T18-086 Asphalt Multiuse Trail and Concrete Sidewalk Infill Construction,
be awarded to 410754 Ontario Limited o/a Sousa Concrete, Branchton, Ontario, at their
tendered price of $1,200,173.40, including contingency of $50,000., plus H.S.T. of
$156,022.54, for a total of $1,356,195.94.
BACKGROUND:
The work required under this contract consists of new asphalt multiuse trails and/or new
concrete sidewalks. The streets have been identified by requests from neighbourhood
residents, sidewalk infill policy ranking priority, or through the cycling master plan. These new
trails or sidewalks will provide connections to other pedestrian links as well as meet the
Accessibility for Ontarians with Disabilities Act.
A.Asphalt Multiuse Trail
1)Strasburg Road, Bleams Road to Huron Road Ward 4 (July to August)
2)Doon Valley Drive, Conestoga College Boulevard to End Ward 4 (July to August)
B.Concrete Sidewalk Infill
1)Lancaster Street East, Queen Street North to Luella Street Ward 10 (August)
2)Woolner Trail, Fairway Road North to Upper Mercer Street Ward 2 (September)
The work is scheduled to start July 3, 2018, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by twenty-four (24) interested parties and by the closing date of Friday June 1,
2018, seven (7) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.v - 1
The following tenders were received:
Bid Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,356,195.94 *
Coco Paving Inc. Petersburg ON $1,368,560.55
Brantco Construction Cambridge ON $1,469,820.95
Tri-Capital Construction Inc. Woodbridge ON $1,502,996.05
Steed and Evans Limited St. Jacobs ON $1,564,192.78
Vista Contracting Ltd. Cambridge ON $1,942,121.96
CSL Group Ltd. Ancaster ON $1,954,914.13
The tenders were reviewed by B. Garcia,Engineering Construction Project Manager, who
concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
project is provided by the anticipated grant from the Ontario Municipal Commuter Cycling
Program, the Future Sidewalks account and the New Sidewalk Infill capital account, which is
included in the approved capital forecast. The estimated surplus (D) will remain in the New
Sidewalk Infill account to fund future work.
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Tender T18-086
Asphalt Multi-Use Trail and Concrete Sidewalk Infill
Estimated Cost
Tender T18-086 costs, including HST1,356,195.94
less: HST rebate on tender(134,899.43)
Net Cost Being Awarded1,221,296.51 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 70,631.00
Total Estimated Cost for this Phase of Work$1,291,927.51 C
Fundingfor this Work
Grant -Ontario Municipal
Commuter Cycling Program766,600.21
Future Sidewalks149,157.60
New Sidewalk Infill (balance in
account, net of encumbrance)543,194.43
Total Budget for this Work$1,458,952.24 B
Estimated Surplus/(Deficit) for this Work (B -C)167,024.73 D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.v - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: June 11, 2018
SUBMITTED BY: Erin Mogck, Associate City Solicitor, 519-741-2200 x7060
PREPARED BY: Erin Mogck, Associate City Solicitor, 519-741-2200 x7060
WARD (S) INVOLVED: Ward 9
DATE OF REPORT: June 5, 2018
REPORT NO.: COR-18-005
SUBJECT:Encroachment Request for sign and light fixtures projecting
over King Street West – 45 King Street West
___________________________________________________________________________
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute an Encroachment Agreement,
satisfactory to the City Solicitor, with the owner or tenant of the property municipally
known as 45 King Street West to permit a projecting business sign and projecting
lighting fixtures over King Street West.
BACKGROUND:
The business at 45 King Street West was previously a restaurant known as The Berlin. The
restaurant owners have now re-branded the restaurant as The Rich Uncle Tavern and have
applied for an encroachment agreement to allow for a projecting sign and light fixtures over the
City’s sidewalk.
REPORT:
The projecting sign and light fixtures have been installed recently without a sign permit. The
business owners of The Rich Uncle Tavern request permission to encroach about 1 metre over
the City’s sidewalk on King Street West. If approved, the encroachment agreement will be
executed and the sign permit will be released in accordance with the City’s Sign By-law.
The City maintains the King Street sidewalk all year-round with sidewalk sweepers and snow
removal vehicles. These vehicles require a minimum clearance under the proposed projecting
sign and light fixtures of 9 feet or 2.74 metres. The projecting sign is 3.38m from the ground
and meets the City’s requirement.
Drawings were provided to the City for review. There are no concerns through the circulation
process.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
2 - 1
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the City’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
All legal fees associated with the application of this encroachment has been paid. The
processing fee of $235 will become payable after Council approval. Fees associated with the
sign permit will be collected in accordance with the Sign By-law.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
Standing Committee.
ACKNOWLEDGED BY: Michael Goldrup, Acting General Manager of Corporate Services
2 - 2
REPORTS TO BE CONSIDERED BY COUNCIL
JUNE 11, 2018 CITY OF KITCHENER
FINANCE AND CORPORATE SERVICES COMMITTEE – MAY 28, 2018
1. The endorsement of the Partnership Model as the preferred operating model, as outlined in
Development Services Department report DSD-18-019, whereby the City retains oversight of
the creative hub, while establishing partnerships with third party organizations to support the
operation of the creative hub; and,
That in response to Council’s direction from December 12, 2016 wherein it was resolved that
50% of the net proceeds of the sale of 48 Ontario Street North be allocated to the creative
hub, $775,000. from the Economic Development Reserve Fund be allocated to capital and
operating expenses for the creative hub in accordance with the City’s Purchasing By-law; and,
That the Mayor and Clerk be authorized to execute contractual and/or lease agreements,
subject to the satisfaction of the City Solicitor, for the first floor of 44 Gaukel, with third party
organizations to support the operations of the Creative hub, including the leasing of portions of
the ground floor; and further,
That staff be directed to report back to Council mid-way through the initiative on a plan for the
future of the creative hub beyond the five-year period outlined in Report DSD-18-019, with
particular emphasis on securing funding from other sources, including other levels of
government.
2. That free parking options within the Downtown BIA boundary, in support of the businesses
impacted during ION Light Rail Transit construction and delays in implementation, as outlined
in Development Services Department report DSD-18-022 be approved, as follows:
a) In lieu of 2-hour free parking programs currently provided in City Garages, staff develop
a modified one time reduction (OTR) program partnership with the BIA, as outlined in
Report DSD-18-022, until December 31, 2018, or ION is operational, whichever is later;
and,
b) Weekday and Saturday evening free parking in surface lots between 5 p.m. and 6 p.m.
be extended until March 1, 2019; and further,
That through the 2019 Budget process, the City consider options for providing free parking in
surface lots between 5 p.m. and 6 p.m. to be reviewed annually as part of the annual budget
process.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – MAY 28, 2018
1. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted
to Community Support Connections for TacoFest at THEMUSEUM, 10 King Street West,
being held on June 22, 2018 from 6:00 p.m. to 10:30 p.m., as outlined in Community Services
Department report CSD-18-069.
2. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted
to Bingemans for their Oktoberfest event being held at 425 Bingemans Centre Drive, between
October 5 and October 13, 2018, as outlined in the letter provided by Mark Bingeman, dated
April 6, 2018, and attached to Community Services Department report CSD-18-087.
3. That the Uniform Traffic By-law be amended to prohibit parking on both sides of Ardelt Place
from a point approximately 324 metres north of Ardelt Avenue to a point 44 metres north
thereof, as outlined in Development Services Department report DSD-18-005.
4. That the Mayor and Clerk be authorized to execute an agreement, subject to the satisfaction
of the City Solicitor, and as outlined in Community Services Department report CSD-18-020,
with the Kiwanis Club of Cameron Heights to operate the Food Concession in Kiwanis Park.
5. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted
to K-W Oktoberfest Inc. for a series of events being held at various clubs between October 5
and October 13, 2018, as outlined in the letter from K-W Oktoberfest Inc., dated February 22,
2018, and attached to Community Services Department report CSD-18-068.
REPORTS TO BE CONSIDERED BY COUNCIL
JUNE 11, 2018 CITY OF KITCHENER
6. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted
to the Holy Trinity Serbian Church for their annual Food Festival and Bull Roast being held at
700 Fischer Hallman Road on July 28 and July 29, 2018, between the hours of 11:00 a.m. and
11:00 p.m., as outlined in Community Services Department report CSD-18-091.
7. That the 5-Year Stormwater Management Report Card and 2017 Stormwater Management
Monitoring Program Technical Memorandum be endorsed, as outlined in Development
Services Department report DSD-18-010.
8. That the following streets be approved for sidewalk infill as per the Sidewalk Infill Policy MUN-
STR-2004 approved by Council June 1, 2015, as outlined in Development Services
Department report DSD-18-035;
•Centreville Neighbourhood
o Centreville Street
o Guerin Avenue
o Huber Street
o Jansen Avenue
o Walker Street
•Mausser Avenue; and further,
That Fairmount Road recommended for sidewalk infill as per the Sidewalk Infill Policy MUN-
STR-2004 approved by Council June 1, 2015, as outlined in Report DSD-18-035 be deferred
to the June 11, 2018 Council meeting, to allow staff an opportunity to demonstrate/paint the
proposed location of the sidewalks on Fairmount Road.